Location: Dnipro  

Reporting line manager: Area Support Service Coordinator
Duration: 12 months renewable
Conditions: Employment contract, gross monthly salary from to EUR 1,614 to EUR 2,360, depending on proven relevant experience for the post. Moving allowance: 600 Euros lump sum. Annual leave of 28 days per fiscal year.
Starting date: ASAP 

CARE INTERNATIONAL

CARE International (CI) is among the world’s largest international non-governmental humanitarian relief and development confederations. Drawing on more than 75 years of experience, through its 21 Members, as both a practitioner and thought leader, CI’s work reaches over 100 worldwide to save lives, defeat poverty countries and achieve social justice. 

CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome and people live in dignity and security. CARE focuses heavily on women and girls, and the areas of gender equality, diversity, and inclusion are at the center of our work because we know that we cannot overcome poverty and social injustice until all people have equal rights and opportunities. We recognize that power relations between people and within systems and structures are unequal and that these are entrenched in our broader systems, structures, and institutions.

At the core of the CI Confederation is a globally distributed Secretariat, which provides coordination and support to its Members in areas including governance, strategic planning, communications, membership development and accountability, advocacy, humanitarian response, and program development. In addition, the Secretariat represents the CI Confederation at the United Nations and the European Union, and with other external stakeholders.

Context in Ukraine

On 24th February 2022, Russia’s invasion of Ukraine marked a significant escalation to the conflict that started in 2014. It continues to profoundly impact the lives of people across the country at various levels. The front line is continuously shifting and there are areas controlled by Russian forces as well as cities under siege. Aerial attacks on military installations and critical civilian infrastructures are conducted in the whole territory of Ukraine, often resulting in collateral civilian casualties. The conflict has caused the largest population movement in Europe since World War II, with 6.24 million displaced within Ukraine and 7.68 million refugees having fled to neighboring countries. By October 26, OCHA had counted 17.7 million people in need of humanitarian assistance. 

Amid the upcoming winter, which is anticipated to be the worst in decades, at least one-third of the country’s energy infrastructure is damaged, leaving millions without heating and access to water. In October, the Russian Federation claimed to have annexed four Ukrainian oblasts, further increasing the challenge of access to these areas. Therefore, in addition to preparing the population for the approaching winter, an ongoing priority for the international humanitarian response is to secure access to recently liberated and recaptured areas in the East and to provide aid to previously unreachable and particularly hard-hit areas of Ukraine. 

CARE UKRAINE

As a new actor in Ukraine, CARE prioritizes a locally led response and is partnering primarily with Civil-Society Organizations (CSOs), National NGOs, local authorities, and when needed, INGOs with a longstanding presence in the country and access to hard-to -reach areas. CARE Ukraine deliberately and strategically prioritizes partnerships with local and national Women Led and Women Rights organizations (WLO’s/ WRO’s), further strengthening the Gender in Emergencies (GiE) principle and the Women Lead in Emergencies (WLiE) approach.

In the first few weeks after the escalation of the war, virtually all humanitarian aid inside Ukraine was organized and implemented by local actors. These groups (together with local authorities) remain the principal aid providers but are quickly being exhausted of funds, fuel, and physical energy. Thereby, a considerable proportion of CARE’s resources is dedicated to strengthening and supporting the capacities of local partners. 

As of November 2022, CARE Ukraine has established partnerships with twelve local/national organizations (incl. four WLO’s/WRO’s) and five international NGOs. From the more than 28 million that have been raised for Ukraine thus far, more than half is allocated to local/national partners. Through the activities that have been implemented so far, CARE Ukraine has been able to reach 550,030 people, including IDPs and affected populations in hard-to-reach areas.

While CARE Ukraine’s office is currently located in Lviv, we are continuously working on strategically expanding CARE’s presence and reach with plans to open an office in Kyiv as well as field offices in Dnipro and Odessa, covering both the East and South of the country. 

Role Objectives

The Finance Officer ensures the effective and efficient financial operations of the CARE Eastern Area Offices. S/He is responsible for checking all accounting reports to be shared with the Country Office to be uploaded/in-put into the financial software (PeopleSoft). 

This position has the primary responsibility of disbursement of all payment requests, ensuring area level bookkeeping and proper documentation is shared with the CO, preparation of bank reconciliation statements and cash recap on a monthly basis, follow up for the settlement of project/travel advances with CARE staff, vendor payments for procurement, and support with the monthly staff payroll process. 

The Finance Officer requires very strong accounting and financial knowledge, analytical skills, attention to detail, ability to work effectively under time pressure, is a team player and proactive individual with ability to offer structured guidance. In addition, S/He must have proven experience of training of non-finance staff and proficiency in Excel and financial software packages, especially ERP systems.

Role Responsibilities:

The position holder will be essentially responsible for:

1. cash disbursement.

• Check invoices by verifying mathematical accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached.
• Consult with Administration and Procurement staff at all times on the completeness of supporting documentations for all payment requests and take necessary action to expedite the settlement of all outstanding invoices or utility bills.
• Check all payment requests for travel related expenses and advances to staff, ensuring that payments are supported by the relevant documentation ie TER/TRF.
• Review and ensure all salary and benefits payments for contracted staff and consultants are valid and supported by current contracts, invoices, GRN etc.
• Control the availability of original documents, archive primary documentation, prepare registers.

2. Cash receipt

• Review the cash receipts or bank deposit slips and record cash receipts for recording in financial software. 
• Adjust appropriate sub-legers of staff or vendors for all deposits slips for the bank.

3. Adjusting Journal Transactions

• Enter transactions into the financial software or excel as advised by Finance Manager at the CO level. 
• Attach all relevant supporting documents with the adjusting vouchers.

4. Execute treasury functions including timely preparation of bank reconciliations.

• Prepare and track fund transfer requests for Area Office.
• Review the cashbook balances after each payment run to ensure payments and funds transfers that are processed hit the right cashbook. Also ensure that the Area office cash budget is prepared in a timely manner to facilitate the immediate replenishment of funds to meet operations. 
• Receive monthly bank statements from bank and prepare monthly bank reconciliation and cash recap every month.
• Review and clear reconciling items periodically.
• Prepare a financial forecast for the Area Office.

5. Emergency Response / Staff Security

• Take a lead role in facilitating timely, quality administrative support during the emergency response. 

6. Perform other duties and responsibilities assigned by the supervisor. 

Key Interactions:

Internal: Area Support Service Coordinator

External: Vendors, Partners, Banking Officials. 

essential criteria:

• Bachelor’s degree in accounting or equivalent 
• 3 years of previous experience in a similar position
• High level of expertise in using Microsoft Word & Excel
• Good communication and presentation skills.
• Well organized and ability to act in a professional and ethical manner.
• Knowledge and experience of gender equality, participatory approaches and sustainable development.
• Excellent communication and writing skills.
• Detail oriented and an ability to multitask
• Ability to work under pressure
• Ability to work on one’s own and complete tasks and produce high quality output.
• Ability to work in a team
• Customer focused, communicating with impact and managing performance effectively.
• Proactive in problem solving, initiating actions and making operational decisions.
• Experience of training staff in operational financial compliance
• Possesses excellent oral/writing communication skills in English and Ukrainian

Desired:

• An advanced degree in relevant area 
• Emergency/Development oriented NGO experience
• Experience of Financial software such as PeopleSoft

Key competencies: 

• Commitment to and understanding of CARE core values and principles.
• Interpersonal and networking skills.
• Pro-active and helpful attitude, ready to take on a variety of new tasks.
• Ability to multi-task and managing competing priorities.
• communication skills.
• organizational skills.
• accountability.
• Building Commitment.
• collaboration.
• information monitoring.

Accountability 

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability: 

• Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area. 
• Report any concerns about inappropriate behavior of a CARE staff or partner.

Safeguarding:

Children and vulnerable adults who come into contact with CARE as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include a rigorous background and reference checks in the selection process for all candidates. 

Gender equality:

CARE is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices. 

How to apply:

Please send your complete application package (CV, motivation letter) only in English to < [email protected] >, no later than 05 June 2023, with Finance Officer Dnipro   as the subject title of your email. Applications will be reviewed on a rolling basis. Female candidates are strongly encouraged to apply. 

Please note that only shortlisted candidates will be contacted. References will only be contacted after the interview.  

[email protected]