Finance Assistant / Фінансовий(-а) асистент(-ка)

Background:

Global Communities is responding to the crisis in Ukraine, delivering humanitarian, recovery, and development assistance through a community-led response. Global Communities’ response is designed with the goal of saving lives, reducing suffering, and addressing urgent needs while supporting communities to lead their own response and prepare for recovery.  

The Finance Assistant reports and follows the technical direction and guidance of the Finance Specialist and provide support to the effective financial reporting, accounting of GC mission in Ukraine.

Responsibilities:

The overall responsibility of Finance Assistant will be the day-to-day financial transactions processing, accounting and archiving. And assisting the finance specialist in their tasks.

The Finance Assistant is responsible for the following:

• Preparing and following the daily payments, making the payments and supporting documents ready for the next level reviewer.
• Control and verify that all payment transactions are assigned to the correct account codes, cost centers, budget codes and have the accurate and sufficient descriptions in the accounting system.
• Ensure all payment transactions are correctly authorized, and the supporting documents are authorized as appropriate.
• Ensure all payment transactions are fully documented, and the documentation is organized in acceptable order.
• Check invoices and supporting documentation to ensure proper procedures have been followed in accordance with GC policies and SOPs.
• Update daily trackers of payment vouchers.
• Manage Petty Cash and prepare the cash count as needed.
• Prepare the monthly files in accordance with the deadlines, ensuring the availability of all supporting documents.
• Lead the filing and archiving of finance documents.
• Ensure daily data input into QuickBooks accounting system in an accurate, efficient, and timely manner.
• Assist in month-end closing (assist in booking & reconciliation of the prepayments, matching process, balance sheet clearing)
• Keeping track of the Receivables balance, ensuring that advances are cleared in a timely manner.
• Provide general support if needed as directed by the Finance Specialist.

 Education and Training

• A university degree in finance, accounting, business administration or a combination of experience (4 years) and education working in this sector is required.

 Experience

• Knowledge of International Accounting Standards and local accounting practices in Ukraine.
• A minimum of 2 years’ experience in Finance and Accounting.
• Past work with local NGOs and/or international donor funded programs preferred.

Technical skills

• High analytical and reporting skills.
• Team player with excellent planning skills
• Excellent command of excel, MS office and other database applications.
• Flexible and adaptable to changing working condition.
• Self-motivated and proactive.
• Able to prioritize and meet deadlines.

Language skills

• Good command of spoken and written Ukrainian and English is mandatory.

Interested candidates are asked to send CVs and Cover letters to [email protected] by COB April 24, 2023, indicating position title in the subject line. Interviews will be conducted on a rolling basis.

Global Communities is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment, without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.