Field Assistant – Представництво МОМ в Україні

Context: 

Under the overall supervision of the Chief of Mission and the Emergency and Stabilization Programme Coordinator, and under the direct supervision of the Head of Field Office, the successful candidate will contribute to the implementation of IOM Ukraine’s Emergency and Stabilization efforts carried out by the Field Office in Donetsk. 

Core Functions / Responsibilities: 

1. In coordination with the Emergency Coordinator and the relevant Project Specialists, prepare weekly work plans for distribution of humanitarian assistance to beneficiaries and institutions; 
2. Assist in assessing needs in field locations and identifying priorities for IOM’s assistance in Donetsk;
3. Share daily updates on the security situation in project implementation sites and provide regular information about accessible and inaccessible areas;
4. Facilitate coordination with counterparts in the field to enable efficient activity implementation, including local de facto authorities, implementing partners and other humanitarian actors;
5. Document challenges and successes of on-going programming through regular reports to the Emergency Coordinator and the Project Specialists, as relevant;
6. Contribute to distribution efforts, including the identification of the distribution venue, the selection of casual labourers to support distribution on site and coordinate with the Logistics Assistant the transportation of goods;
7. Maintain constant communication with Implementing Partners on strictly operational issues;
8. Support project staff in regular reporting (IOM internal, IOM external, UN-related, etc.), correspondence, publication and presentation materials;
9. Provide informal interpretation and written translation (English/Ukrainian, Russian as well) when necessary; 
10. Render support to programme visibility as necessary;
11. Undertake duty travel within Ukraine, including post-conflict areas pertinent for Emergency and Stabilization programming, on an as-needed basis;
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma/certificate with four years of relevant work experience

OR

• Bachelor’s Degree (preferably in Business Administration, Management, Logistics, or Procurement) from an accredited academic institution with at least two years of relevant work experience. 

Experience 

• Experience in the humanitarian sector
• Knowledge of humanitarian activities and context is advantageous
• Confident user of Microsoft Office Suite
• Experienced with organizational and administrative duties

Languages

Fluency in English, Ukrainian and Russian is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Resource Mobilization – Establishes realistic resource requirements to meet IOM needs

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (http://iom.org.ua/en/personal_history or iom.org.ua/sites/default/files/personal_history_form_2016.xls) to [email protected] by 17 March 2021 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.