Фахівець(-чиня) відділу HR (Одеса) / HR Officer (Odesa)

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

We aim to reach 500,000 vulnerable people with multi-purpose cash assistance, in-kind humanitarian support, and protection services across four countries. Almost all of our impact will be delivered in partnership: with Ukrainian, Polish, Romanian and Moldovan civil society organizations through a granting program that matches humanitarian action with capacity strengthening, and with peer international NGOs through a consortium in Ukraine.  Mercy Corps is responding  with large-scale consortium programming with a focus on Multi-Purpose Cash Assistance (MPCA). The Consortium is a partnership between four international humanitarian aid agencies to model and deliver innovative, effective cash and other humanitarian assistance programs to support people affected within Ukraine.

General Position Summary

Under the supervision of HR Manager, the HR Officer will work within the overall MC structure, committed to provide reliable and compliant coordination and support to program activities inside Ukraine in order to achieve efficient service to program beneficiaries. Report directly to HR Manager, the HR Officer will ensure smooth flowing of Human Resource functions particularly for Ukrainian staff based in Kyiv, Lviv, Dnipro and Odessa. Through implementing Mercy Corps Human Resources policies and procedures the HR Officer will ensure that all personnel activities are handled in accordance with Mercy Corps, donor requirements and local legislation.

Essential Job Responsibilities

• Serve under the direction of HR Manager to process and properly document all daily HR activities, efficient and timely manner and in line with Ukrainian legislation;
• Assist in the processing of employee timesheets into a routine, monthly payroll – in cooperation with HR Manager and Finance department;
• Responsible for tracking annual leave days, and allowances, as per Mercy Corps policy. Ensuring all leave days (including sick leave) are recorded and accounted;
• Responsible for ensuring the HR files and documentation of all MC Ukraine staff are current and complete;
• Provide Position Descriptions to management for the recruitment of new positions as per MC policy;
• Assist the hiring team in the sorting and filing of resumes (CV’s) in case of massive recruitments
• Be responsible for advertising process for vacant positions
• Assist in the recruitment of new staff to the MC Ukraine program – as per MC procedure;
• Support HR Manager in the day to day upholding of all MC procedures – in particular, National Staff Polices and Recruitment Procedures;
• Responsible for clearing all departing staff as per MC policy;
• Monitor pay changes, evaluations and other financial activities that are reflected on payroll or in employee files;
• Monitor changes in labor legislation and update teammates in a timely manner
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.
• Other duties as assigned by HR Manager within the current role.

Minimum Qualification & Transferable Skills

• University degree in Economics, HR, Law, Finance is preferred;
• Minimum 2 years of experience in Human Resources function (preferably in a non-government organization);
• Good understanding of Ukrainian legislation (labor and civil legislation);
• Fluency in English, Russian and Ukrainian, both written and verbal
• Computer skills are required, 1C, ME Doc is an advantage

Success Factors

The candidate should be organized and conscientious as well as self-driven.

He/she must also prove to be responsible and must have experience handling sensitive and personal documents (high level of discretion).

A demonstrated ability to work quickly, accurately, meet deadlines, and process information in support of changing program activities is necessary. Ability to coordinate with different members/levels of a team. Ability to travel within Ukraine.

Diversity, Equity & Inclusion: Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Safeguarding & Ethics: Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

Equal Employment Opportunity: Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.  We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

If you are interested in this position, follow the link below: https://recruiting2.ultipro.com/MER1024MERCY/JobBoard/7a14d810-d41a-4542-9b9c-ba39a563b91a/OpportunityDetail?opportunityId=a5aea795-4b57-4870-b685-17affc82ef89