Фахівець/-чиня фінансового відділу з нарахування заробітної плати / Payroll Officer – Lviv, Ukraine

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

This position is responsible for the payroll function for a complex, rapidly changing workforce. In addition, this position provides support to the Finance team of the Ukraine Response in a timely and accurate manner with a spirit of teamwork and service.

Essential Responsibilities

Accounting Supervision

• Full-cycle semi-monthly and monthly payroll processing of designated HQ-Ukraine hired national team members.
• Manage payroll notices and communication regarding new hires, transfers/changes, retroactive payroll adjustments, end of service activity, benefits, address changes and tax changes.
• Prepare and make required changes in the payroll system, including uploading new hires, adjustments due to merit and market increases, FTE designation and position changes, as well as all benefit changes, garnishments and other deductions.
• Upload and ensuring the accuracy of time keeping data and maintain proper payroll records for archives.
• Prepare, distribute and archive payroll related reports.
• Archive all payroll-related changes for MC Finance system.
• Maintain all payroll filing and relevant correspondence.
• Calculate and distribute assigned final paychecks in compliance with state regulations.
• Support requests and inquiries from team members, resolving and responding to payroll issues within three days and escalating to Finance Manager when necessary.
• Prepare any necessary tax amendments.
• Assist in the development of the Payroll Standards and Processing Manual.
• In the absence of the Finance Manager, crosscheck peer Payroll Officer’s payroll preview against PAFs, as well as calculations, reconciliations and other payroll changes to ensure quality assurance.
• Assist with other payroll tasks and duties as assigned or needed.
• Very good communication skills in clearly liaising with staff, to explain, at times, what additional payroll information is required and why  

Supervisory responsibility: Payroll assistant

Accountability:

Reports directly to: Finance Manager

Works directly with: Finance Team and HR Team. Supports other departments of the Ukraine Response.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects. 

Minimum Qualification & Transferable Skills

• 3+ years of experience processing full-cycle payroll that reflects increasing responsibilities in a complex organization
• Computer skills are required, 1C, ME Doc
• Strong understanding of payroll concepts and practices, including but not limited to state regulations, complex reconciliations of pay adjustments, intersection of benefits with payroll deductions, etc.
• Exceptional customer service skills and a proven ability to interact effectively with all levels of team members and management.
• Strong analytical problem solving skills.
• High level of attention to detail and accuracy.
• Strong mathematical skills, excellent written and oral communication skills, and the ability to present and explain payroll information in an easy to understand manner.
• Intermediate to advanced ability with Microsoft Office, including Word and Excel.
• Prior experience with high volume calculations  – desirable
• Demonstrated experience to detail to ensure that calculations and thus monthly payroll is calculated correctly,
• Very clear and diplomatic customer service skills in explaining  to staff specifically what documents are required and what calculations generate the monthly payroll.
• Fluency in either Ukrainian  is required.
• Good English skills.

Success Factors

The successful team member is self-directed, innovative, action-oriented and an avid learner. They are able to work independently, employ effective time management skills, thrive in fast-paced environments and handle frequent interruptions and shifting priorities without sacrificing composure or excellent customer service. This individual demonstrates flexibility, resilience and the ability to build effective relationships with a wide variety individuals including team members based overseas. They consistently maintain high ethical standards and treat all people with respect and dignity.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development. 

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

Please follow the link to apply: https://recruiting2.ultipro.com/MER1024MERCY/JobBoard/7a14d810-d41a-4542-9b9c-ba39a563b91a/OpportunityDetail?opportunityId=5480762b-9d43-4526-8498-510fcdf21be4