Director Finance and Administration / Директор (-ка) з адміністративних та фінансових питань
ЗАВЕРШЕНО
Overview
Global Communities works at the intersection of humanitarian assistance, sustainable development and financial inclusion to save lives, advance equity and secure strong futures. We support communities at the forefront of their own development in more than 35 countries, partnering with local leaders, governments, civil society and the private sector to achieve a shared vision of a more just, prosperous and equitable global community.
Global Communities is seeking a Director of Finance & Administration (DFA) to join the Humanitarian Assistance team from its field office in Kyiv, Ukraine. The DFA will oversee an annual portfolio of approximately $20M USD in donor-funded programs. The portfolio includes a mix of humanitarian assistance, governance, economic development and localization and technical assistance delivered throughout Ukraine. The DFA is responsible for overseeing project finances, human resources, and administrative duties, as required. The DFA supervises the tracking, reporting and management of all financial aspects to ensure the best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of financial reports. The DFA also oversees development and implementation of human resources policies and procedures that comply with local labor laws and regulations, recruitment processes, employee benefits programs, compliance with legal requirements related to employment practices, and provides guidance to staff on HR-related issues, such as performance management, employee relations, etc.
Responsibilities
Responsibility Area: Leadership, Management, Coordination
- Grow and lead a high-performing team of finance, HR, and administration professionals, ensuring a department focused on a customer-service approach to functional support delivery.
- Coordinate a team to provide oversight, training and mentoring to local staff and local partner organizations on effective and compliant financial management and human resources practices to support efficient delivery of humanitarian and development programming.
- Ensure governing policies and best practices in Finance, HR and Administration are followed and adhered to and that the department coordinates well internally and with all other GC departments.
- Support and strengthen country office procedures and policies as necessary for the effective management of records and ensuring compliance with internal and donor policies and procedures.
- Ensure policies and procedures meet the needs of both emergency and development programming, adapting approaches as the context changes and Global Communities’ portfolio of response and recovery activities grows.
Responsibility Area: Financial Management
- Manage the finance and accounting components of all programs in Ukraine country office portfolio, including projects funded by USAID, UN, EU, other various public and private funding sources.
- Ensure consistency with Global Communities Field Finance and Accounting Manual (FFAM) and all procedures, policies, and accounting principles.
- Lead the process for monitoring, managing, and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
- Manage relationships with banking institutions; coordinate monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
- Coordinate the review of all program related procurements and expenditures to ensure allowability, allocability, and reasonableness and compliance with the FFAM and donor policies and procedures.
- Monitor partners’ management of funds, financial reporting, advances, reimbursements, and cross check source documents.
- Oversee monthly financial reporting and consult with Global Communities home office to resolve challenges and seize opportunities to achieve efficiencies.
- Advise the Country Director and all project Team Leads (COP, Program Director) on financial health of their projects through the provision of regular and timely financial expenditure reports.
- Oversee payroll procedures for national staff, including supervision and assigning duties of finance team, review of timesheet procedures, submission of reports to relevant local payroll processors, and administer payroll.
- Ensure compliance with relevant Ukrainian laws, including oversight and filing of necessary taxes, coordinate with the GC Ukraine legal services provider together with the Country Director.
- Maintain financial controls and procedures for the management of funds and subawards and contracts. Maintain financial files and support audits.
Responsibility Area: Human Resources and Administration
- In close coordination with Global Communities People and Culture (P&C), develop and implement human resources policies and procedures that comply with Global Communities and local labor laws and regulations.
- Manage a team of human resource and administrative staff and oversee recruitment processes including job postings, resume screening, interviewing candidates, reference checks, etc.
- Manage employee benefits programs such as health insurance, retirement plans, etc.
- Ensure compliance with all legal requirements related to employment practices.
- Provide guidance to staff on HR-related issues such as performance management, employee relations, etc.
- Supervise administrative staff and office managers at each office location in Ukraine.
- Track leases, tax, and legal registration documents, ensuring all requirements and reporting are current.
- Manage office administration ensuring supplies and equipment required for efficient operations are available.
- In coordination with Director of Operations and Senior Security Manager, and their relevant teams, ensure staff assigned to each work location are tracked, supporting with arrangement of accommodations and transportation, as necessary
POSITION SPECIAL RESPONSIBILITIES:
- This position is located full time in Kyiv, Ukraine. This position requires travel to and from conflict affected areas.
- Supervises a diverse team of Finance, HR, and Administration professionals.
- Promote a culture of excellence, inclusion, learning, support, diversity, and innovation.
Qualifications
- Undergraduate degree in a related discipline and a minimum of eight years of related work experience or a minimum of 12 years of related work experience.
- Master’s degree preferred.
- Certified Public Accountant (CPA) preferred.
- Five years’ experience in a Director of Finance and Administration role or similar position on a USAID funded program overseeing finance, accounting, human resources, administration, and grants and contracts. International NGO or for-profit contractor experience is strongly preferred.
- Evidence of strong budgeting, reporting, and organizational skills required.
- Ability to set up financial regulation systems with partner organizations to ensure the efficient and accurate disbursement of funds.
- In-depth knowledge/experience with USAID rules and regulations required; experience managing USAID grants and contracts required.
- Awareness and understanding of relevant local laws, regulations and policies is required.
- Evidence of effective communication skills, both oral and written, in English; strong interpersonal and analytical skills.
- A passion for the mission and values of Global Communities.
The salary for this position is $102,800 – 187,300. Salary is based on several factors including qualifications, experience, and internal equity.
As an organization working to advance public health, Global Communities has an obligation to model best practices and to do all we can to protect each other, our partners and the communities where we work. To ensure the continuity and effectiveness of our business operations, Global Communities is adopting a policy to safeguard the health of our visitors, employees, families, and the larger global community from COVID-19. Effective January 3, 2022, all U.S.-based Global Communities employees are required to provide proof of having received full dosage of COVID-19 vaccine that is FDA approved, approved for emergency use authorization, or have an approved medical or religious exemption on file with Global Communities, as a condition of employment.
To submit your application for a vacancy, please follow the link below
Interviews will be conducted on a rolling basis. Position is open until filled
Global Communities holds strict safeguarding principles and has a zero-tolerance policy for conduct of sexual exploitation, abuse, and harassment. In the process of recruitment, selection, and appointment, Global Communities will conduct robust reference and background screening checks, including international vetting as a signature of the Global Misconduct Disclosure Scheme to ensure children and vulnerable adults are safeguarded, and abuse is prevented. The incumbent is required to carry out their duties in accordance with Global Communities Safeguarding policy and the Standards of Conduct.
Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
