Бухгалтер / Accountant

 The USAID Agriculture and Rural Development Support (ARDS) Project supports broad-based, resilient economic growth through a more inclusive, competitive, and better-governed agriculture sector that provides attractive livelihoods in rural areas. The program embraces approaches defined in the U.S. Global Food Security Act of 2016 that emphasizes market-led development for agricultural transformation to generate sustainable growth opportunities for small farmers, small and medium-sized enterprises, and poor rural households. ARDS works with stakeholders to implement a broad array of solutions for market system failures that span the enabling environment, including land markets, policies, governance, and rights, value chains core functions, where the focus is on the meat, dairy, fruit, and vegetable value chains, while integrating and aligning supporting functions and non-farm rural enterprises. The project works at the national and local levels, with a special focus on rural development in southern and eastern Ukraine.

Position Description: The Accountant manages, in particular, petty cash, VAT exemption procedures, vendors settlement reconciliation, short term personnel and other operational agreements and files, manages electronic bank payments. The Accountant ensures that the financial and operational systems are compatible with standard accounting practices and follow Chemonics and USAID policies, procedures, and regulations, interacts with banks and other institutions on a as-needed basis.
The Accountant will work under the direct supervision of Chief Accountant and report to Finance and Administration Director or his / her designee. The post of assignment is the ARDS Kyiv office. The term of assignment, subject to review and satisfactory performance, through the end of the Project.
ARDS operates in a modern IT environment, using most of the elements of Office 365 (MS Project, Teams, OneNote, Power BI, Planner, etc.). Therefore, the Accountant must embrace modern technology and be able to efficiently use available IT tools for project management.

Responsibilities:
I. Manage petty cash:
• Conduct pay-out transactions
• Maintain petty cash payout tracker
• Apply for petty cash replenishment when needed
• Receive petty cash funds from the bank for the Project’s office needs
• Prepare petty cash reconciliation
• Manage and traces travel advances
• Provide cost reimbursements during events, if any (collect supporting documents, prepare and check financial documents and reimbursement procedures).
II. Prepare the following VAT exemption – related documents:
• VAT reports to the Ministry for Development of Economy, Trade and Agriculture of Ukraine / USAID and the local tax authority
• VAT exemption letters
• supporting backup documents as per US and Ukrainian governments’ regulations
III. Manage electronic bank payments through the project’s Client-Bank or Internet-Bank account.
IV. Prepare and maintain local ST Independent Consultant Agreements (договори підряду з фізичними особами та фізичними особами-підприємцями):
• Responsible for the preparation of local ST Independent Consultant Agreements.
• Responsible for review and/or preparation of local ST Independent Consultants’ documents related to compensation payments calculation.
V. Maintain accounting and related documents and proper record keeping:
• Responsible for completeness and accuracy of accounting-related supporting documents in particular, original vendors’ and service providers’ invoices, contracts, GDNs, acts of acceptance; regular (not less rarely than once per the calendar year) reconciliation of vendors’ and service provider’s settlement accounts
• Ensure the accuracy and allocation of transactions
• Responsible for completeness and accuracy of accounting-related supporting documents
• Keep and monitor the maintenance of a system for filing and archiving of all relevant financial, contractual, and personnel documentation, including scanning files.
• Maintain transparent and audit-proof record-keeping systems per Chemonics policies
VI. Prepare and maintain selected HR documents:
• Maintain personnel records for local staff (long-term and short-term). Coordinate with GDIP or other payroll agents on Personnel issues and requests including hiring, dismissal, vacation and sick leave.
• Collect all staff timesheets and leave requests for submitting to COP / DCOP. 
• Enter timesheet data into Time Calculation file. Ensure all Payroll sheets are signed by staff and filed properly to salary transactions.
VII. Other responsibilities:
• Establish contacts with the General Direction of Inpredkadry or the other payroll agent and bank. Resolve organizational issues in the operation of the project (staff hiring procedures, staff personal bank accounts maintenance, etc.).
• Share guidelines on use of and adherence to the USAID / Chemonics accounting policies and procedures among the ARDS Project’s staff; liaisons between Chemonics HO and the Project’s staff on specificity of application of the policies and procedures
• Apply a working knowledge of applicable Ukrainian and U.S. laws and regulations to project financial activities. Keeps track of latest changes in Ukrainian labor, tax, and accounting legislation
• Assist chief accountant and project staff in the performance of day-to-day Field Office activities, including preparing financial and personnel documents.
• Serve as a back-up for the Chief Accountant in the period of his/her absence.
• Perform any other financial tasks assigned by the Chief Accountant / Finance and Administration Director / Deputy Chief of Party / Chief of Party or her/his designate or independently which are consistent with his/her qualifications, this Scope of Work and the general requirements of the ARDS project.
Qualifications:
• Minimum two (2) years accounting experience, preferably with USAID- or other donor-funded projects in a similar position in terms of the job tasks and responsibilities outlined above.
• Masters’ or equivalent degree in accounting, finance or economics.
• English proficiency: minimum level 2 (limited working proficiency).
• IT literacy/proficiency: Word processing (Microsoft Word), spreadsheets (Microsoft Excel), e-mail (Microsoft Outlook); accounting software; online banking system; MS
Teams, MS Planner.
• Proven ability to work professionally, constructively and collaboratively as part of a team, meet deadlines, communicate effectively, and deal with diverse partners in a challenging environment.
• Ability to manage daily activities and achieve expected results without direct oversight.

Application Instructions: Send electronic submissions to [email protected] by January 20, 2020. Please submit your CV and cover letter with “Accountant” in the subject line; please do not forget to additionally indicate your name in the subject line of your e-mail.
No telephone inquiries, please. Only finalists will be contacted. Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.