Асистент/ка зі Збору Данних / Data Collection Field Assistant (Consultant)

Annex 2 – TERMS OF REFERENCE

FOR THE CONSULTANCY CONTRACT OF: Data Collection Field Assistant (Consultant)

1. Duty Station of the Consultancy: Kyiv (Home-based)
2. Duration of Consultancy: 6 months, with possibility of extension pending available funds and satisfactory job performance.
3. Consultant`s fee: For every working hour, a consultant will receive an hourly fee in amount of USD 6 (six).
4. Nature of the consultancy:

Category B Consultancy

Under the overall supervision of the Chief of Mission (COM) and the direct supervision of the DTM Field Coordination Specialist , the Data Collection Field Assistant will be responsible for providing necessary support for the monitoring of displaced persons and surveying their priority needs.

1. Project Context and Scope:

The Displacement Tracking Matrix (DTM) implemented by IOM Ukraine continuously seeks to enhance humanitarian response initiatives through the collection and dissemination of relevant and quality data to inform operations. As human mobility dynamics shift and Russia’s war on Ukraine evolves, so to do the needs of the population. DTM prides itself on adapting to these shifting conditions to inform an effective response. The systematic collection, analysis, and dissemination of data on internal displacement enables IOM and its partners in the humanitarian response to better understand the drivers of mobility and the evolving needs of affected populations. The availability of reliable data on internal displacement within Ukraine is crucial for informing efficient, effective and accountable service delivery, enabling humanitarian stakeholders, including national authorities and partners, to ensure that assistance is targeted and tailored to the needs of vulnerable communities.

1. Organizational Department / Unit to which the Consultant is contributing: Data and Analytics Unit IOM, Ukraine.
2. Category B Consultants:

Tangible and measurable outputs of the work assignment

1. Assist in data collection activities through surveys (excursions, telephone surveys, etc.), direct observation and involvement of key informants and provide a monthly report based on the results of these activities.
2. Identify and support development of contacts with key stakeholders in the above mentioned Oblast in areas of activity to facilitate data collection.
3. Monitor the movement of the population of the above mentioned Oblast.
4. Organize, if necessary, obtaining permits and agreed visits in cooperation with the local territorial coordinator.
5. Undertake travels within Ukraine for data collection purposes, to establish links with focal points in various communities and support DTM unit with project-specific tasks.
6. Provide monthly report based on the results of these activities.
7. Undertake training on and implement fully the principles of ethical data collection among vulnerable respondents and humanitarian data protection principles.
8. Perform such other duties as may be assigned in the field of data collection.

7.Performance indicators for the evaluation of results

• Fully complete and submit each survey assigned by the DTM Field Coordination Specialist within the timeframe provided, ensuring the highest possible data quality and adherence to the data collection guidelines provided by IOM.
• Attend regular data collection coordination meetings (remotely or in-person), providing information of interactions with key informants as well as updates from areas of operation.
• Implement fully the principles of ethical data collection among vulnerable respondents and humanitarian data protection principles according to IOM guidelines and instructions.
• Attend and complete all required trainings related to the position.
• Submit regular (e.g. monthly, bimonthly) and ad-hoc surveys before the deadline set by the Field Coordination Specialist via the data collection tools (tablets) provided.
• Report on the number of surveys submitted on a monthly basis, and ensure it is checked and verified by the Field Coordination Specialist.
• Assessment of data quality and professionalism in interactions with key informants to be conducted at regular intervals during the period of the consultancy by the Field Coordination Specialist.

Outcome:

1. Took part in at least 1 (one) coordination event per month: regular data collection coordination meetings (remotely or in person), introductory trainings-instructions, etc.
2. At least 3 key informants contacts from the above mentioned Oblast are added to the database of key informants every quarter.
3. At least once every 2 months ensured data collection for regular or ad-hoc survey by the deadline set by the field coordination specialist using the provided data collection tools (tablets).
4. Education, Experience and/or skills required

• High school diploma/certificate with two years of relevant work experience Or Bachelor’s Degree with at least one years of responsible work experience (degree in social sciences, law, or international relations/development would be an advantage). 
• Experience of working with governmental authorities, local or international NGOs or UN agencies is an advantage.
• Familiarity with conducting assessments and engaging with communities to understand their needs.
• Knowledge and understanding of the context and issues related to the emergency response in Ukraine would be an asset.
• Advanced PC knowledge.
• Ability to deliver results under the circumstances that exist in the eastern regions of Ukraine.

Fluency in Ukrainian is mandatory. Intermediate or higher level of English will be an advantage.  

9.Travel required

Yes. Transportation and any lodging costs related to travel on duty will be covered by IOM in addition to hourly pay on the basis of signed Travel Request form, and proof of costs incurred.

10.Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

1. Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

1. How to apply:

Interested candidates are invited to submit their Personal History Form and cover letters or CVs with names and contacts of three referees to [email protected] with subject line “Data Collection Field Assistant (Consultant)” by July 17, 2024 at the latest.  

Only shortlisted candidates will be contacted.

Posting period:

      From 09.07.2024 to 17.07.2024