Асистент проекту\Project Assistant

International organization on child protection and health care Terre des hommes (Tdh) is seeking for Project Assistant.

Location: Mariupol, Donetsk region’

Position Type: Full-time

Deadline: as soon as possible

Duration of the project: seven months (March – September 2016), with possible extension

Core Functions / Responsibilities:

Personnel management / team management

• Coordinate and support team in negotiations and developing partnerships at a local and regional level
• Participate in any coordination work with organisations and agencies working in the field
• Represent the Project Coordinator upon his/her request at meetings
• Advise, support team members in the implementation of the projects when the Project Coordinator is absent
• Participate with the Project Coordinator in drawing up budgets for the project and ensure it is used in compliance with current standards
• Undertake field trips in order to assess implementation of activities, field works, data gathering.
• Regularly exchange information with Project Coordinator
• Participate in team meetings, organisation of the work connected with the project on the regular basis
• Assist with communication with local state authorities and local partners for project implementation
• Mobilise, motivate, support and monitor the project team and counterparts
• Assist with organising and conducting strategic planning workshops and organising evaluation and/or knowledge management work. Ensure proper documentation of monitoring and evaluation activities are held and delivered. Extract key lesson learnt
• Actively contribute to the monitoring, evaluation and review of the strategy of his/her field of intervention

Administration / logistics

• Adhere to and enforce current administrative and logistical regulations and procedures
• Assist with gathering information and keeping regular accurate archives of the project data
• Provide assistance with translation for international and local staff members, translate on meeting
• Provide support for logistical aspects of the project implementation in cooperation with Field Officers which includes: arranging for the venues of training, workshop, meetings, contacting stakeholders, photocopying, printing, preparation of materials, distribution of letters and documents

Budget

• Participate in planning and drawing up project proposals in consultation with the Project Coordinator and other team members

Information / Publications / Communication / Reporting (EN) 

• Collaborate in the effort to publicise the delegation in collaboration with the Project Coordinator: Participate in and promote the development of external communication tools
• Communicate and collaborate in accordance with the communication contract
• Prepare timely and accurately partnership agreements, service agreements
• Prepare timely and high quality progress reports on project implementation according to formats
• Keep in regular contact with the Project Coordinator regarding the status of the project’s activities
• Along with the Project Coordinator, participate in writing reports according to the formats and deadlines required by the sponsors

Required Skills and Experience

• At least 3 years of relevant working experience in projects implementation or other relative field;
• International working experience is advantage;
• Knowledge and experience of work in Child Protection, child rights is advantage
• Good communication and negotiation skills;
• Positive attitude;
• Liability, readiness to meet deadlines;
• Fluency in English is required, fluency in Russian, Ukrainian.

If you fulfil the above-mentioned criteria and you would like to apply, kindly submit your CV in English language, latest by 10th March 2016

By the email at: [email protected] (Iryna Gonchar) with mark: Project Assistant