Асистент/-ка з підтримки програм (Programme Support Assistant (CCCM)) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title: Programme Support Assistant (CCCM)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G5

Type of Appointment: Special short-term, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 10 March 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the Programme Manager (CCCM) and direct supervision of the Programme Support Officer (CCCM), the successful candidate will support the Camp Coordination and Camp Management (CCCM) Unit and teams at IOM Ukraine and will be predominantly responsible and accountable of the following financial, logistical, and administrative tasks for the unit:

 Core Functions / Responsibilities:

1. Assist in the monitoring of financial aspects of projects in close coordination with finance unit e.g., recording actual expenditure of purchase requests, implementing partner payments;
2. Support in tracking of capacity building and operational activities progress;
3. Provide administrative and logistical support for all program activities e.g, organization of training logistics, deliveries of items within country;
4. Assist in drafting and submission of documents for the unit e.g., purchase requisition forms, requests for payments;
5. Monitor existing stock levels of the department’s prepositioned materials in IOM warehouses in close coordination with program and warehouse teams
6. Draft routine correspondence, collate tables, compose reports, presentations, publications, and other documentation, as requested;
7. Maintain records of project files and documents in an efficient filing system kept as per IOM procedures.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in International Relations, Sociology, Political Science, Business Administration, Engineering, or a related field from an accredited academic institution with three years of professional experience; or
• Completed High School degree from an accredited academic institution with five years of relevant professional experience.

Experience

• Proficiency in the usage of office software packages (MS Word, Excel, PowerPoint, Outlook etc.) is required;
• Knowledge of humanitarian activities and context as well as prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is substantial advantage;
• Awareness of IOM internal procedures, policies and regulations is advantageous.

Fluency in English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators – level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form to [email protected]  by 10 March 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 01.03.2023 to 10.03.2023.