Асистент/-ка з персоналу (повна зайнятість, м. Київ)

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the

HR Assistant (full-time, Kyiv)

(internal SAP code: HR Assistant)

GIZ implements development cooperation projects on behalf of the German government all over the world. As a service provider in the field of international cooperation for sustainable development and international education work, GIZ offers its expertise of more than 50 years to the German Government, the European Union, the United Nations, as well as governments of other countries and the private sector. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Main tasks:

• Dealing with all types of HR-related requests from national staff.
• Smooth cooperation with the third party GDIP (General Directorate for rendering services for diplomatic missions).
• Documenting of main staff administration documents (employment, resignation, vacations etc).
• Proper filing of all the documentation (personnel files, orders, staff requests etc) both digitally (SAP, DMS etc) and in hard copies.
• Tracking of all types of absences of national staff.
• Supporting HR Specialist in performance evaluation process launch and analysis.
• Organization of developmental activities (trainings) for the staff according to the plan.
• Ensuring training certificates are delivered to participants and filed to personnel folder.
• Supporting HR Specialist in enrolment of the staff to Medical insurance program.
• Organizing timely payment on the invoices, related to HR (trainings, service fee to GDIP, translation etc).
• Ensuring smooth exchange of the documents between HR Unit and GIZ UA employees (Employment Contracts, Certificates etc).
• Assisting in implementing policies for national personnel.
• Assisting with formulating and updating a wide range of HR information materials.
• Assisting with developing HR procedures and instruments.
• Supporting HR team in their daily work in different aspects.

Requirements: 

• BA/MSc degree in social sciences or psychology (if possible, with a focus on HR management) or comparable degree.
• Initial experience in assistant role or experience in HR field would be an asset.
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, Teams).
• Basic knowledge of HR management, knowledge of national labour and social law would be an asset.
• At least upper-intermediate level of English language, German language would be an asset.
• Awareness of how to handle HR issues appropriately (confidentiality, data protection).
• Very good communication skills and client-orientation.
• Stress-resistance and good time-management skills.
• Readiness and desire to work in the office.

We offer

• Official employment.
• Salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible remote and flexible work.
• Meaningful and valuable work, international environment.

Assignment

Full-time position with 40-hours working week. The contract duration is 1 year. Prolongation is possible. Starting as soon as possible.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application 

We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to [email protected] until COB 24 January 2023, Tuesday. 

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.