Асистент(-ка) з фінансово-адміністративних питань (Finance &Administrative Assistant)

INTRODUCTION

The Right to Protection (R2P) is a leading human rights NGO that works comprehensively to solve problems related to migration, its causes and consequences – seeking a candidate to fill the position of Finance & Administrative Assistant.

POSITION’S OVERALL OBJECTIVES

The Finance and Administrative Assistant reports to the Head of Finance/Admin (HoFA) and works closely with the fin/admin team and project staff.

DUTIES & RESPONSIBILITIES

• Oversee the routine generation of timely and accurate internal and external financial reports, including monthly and annual financial statements.
• Prepare financial reporting while ensuring compliance with R2P and donor regulations;
• Provide financial analyses, reports and forecasts to management.
• Oversee the accuracy of the project accounting records and maintain the chart of accounts.
• Establish and monitor adequate internal controls.
• Supervise month-end closings and bank reconciliations.
• Review project award and subaward documents and budgets as needed.
• Prepare double language (UA – ENG) contracts, acts, invoices;
• Facilitate arrangement of events and arrange business trips of personnel;
• Participate in market research and surveys of local market for procurement of goods/services;
• Organize, trace, document local procurement actions including preparation of RFQs, ITBs or RFPs documents, process received quotations, bids or proposals; 
• Evaluate bids, prepare bid comparison and draft bid summary, award of contracts; review of procurement orders, monitor the signature with proper signing authority;
• Perform the identification, review, qualification and registration of suppliers; 
• Verify suppliers against sanction lists (EU, US) and collect records to prove verifications made;
• Any other responsibility deemed necessary or as delegated by the supervisor in order to meet the level of service requires by the Organisation and/or donor;
• Other duties as assigned by supervisor.
• Understand and ensure the observance of the R2P Code of Conduct.

REQUIRED QUALIFICATIONS

• Graduate degree in Accounting/Finance and a minimum of one year of relevant work experience, preferably in the NGO sector;
• Experience providing financial, admin, procurement support with international organizations;
• Honest and trustworthy, reliable, rigorous and well organized;
• Able and willing to learn to extend his/her scope of work;
• Able to manage priorities, take initiatives and work without constant supervision;
• Excellent Microsoft Office skills;
• Fluency in Ukrainian, Russian, and English;
• Highly motivated self-starter.

WE OFFER

R2P will offer the successful applicant:

• A contract till December 30, 2022, renewable dependent on  performance and funding;
• Opportunity to work with one of the strongest Ukrainian human rights and humanitarian NGO;
• Mentorship;
• Team full of energy and joy;
• Respect for work/life balance.

APPLICATION PROCESS

Send a cover letter and résumé to [email protected] with the title ‘Fin/Admin Assistant‘. Responses will be sent only to those individuals who were selected for the interview. No phone calls, please.

APPLICATIONS CLOSE DATE

10 June 2022. If an appropriate candidate is identified, R2P reserves the right to recruit ahead of this deadline.