Асистент/-ка Адміністрації / Administrative Assistant (Gender and PSEA) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Administrative Assistant (Gender and PSEA)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G5
Type of Appointment: Special Short-Term, Six months with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 11 September 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Sexual Exploitation and Abuse (SEA) by aid workers is a violation of human rights and IOM is committed to combat any kind of SEA by its staff related personnel and partners. IOM’s zero tolerance policy not only applies to IOM staff but also extends to IOM third party contracted staff, suppliers, service providers and implementing partners. With over 16,000 staff and over 6,000 related personnel, operating in 450 Offices, and 165 countries throughout the world, the impact of SEA on victims and within IOM’s operating environments, and the reputational risk it poses for the Organization needs to be addressed and remains a key priority.

Under the overall supervision of the Deputy Chief of Mission (Management), and the direct supervision of the National Programme Officer (PSEA) in close coordination with the Programme Officer (PSEA/Gender), the incumbent will be responsible for implementing IOM’s efforts in gender mainstreaming and protection against Sexual Exploitation and Abuse (PSEA) for the mission in Ukraine.

Core Functions / Responsibilities:

1. Support implementation of IOM’s PSEA related projects including logistical/procurement support, monitoring, drafting information and communication materials, and providing administrative support in coordination with relevant units and colleagues.
2. Organize and facilitate trainings on topics related to gender, ethics, PSEA for IOM staff and related personnel, implementing partners, key institutional and other stakeholders.
3. Assist in fundraising efforts for IOM PSEA projects including collecting data for project proposals, coordinating with other IOM Field Missions, Regional Office, donors and other stakeholders on gender mainstreaming and PSEA needs and response.
4. Maintain Unit documents, visibility materials and files in digital format.
5. Provide informal interpretation and written translation (English/Ukrainian) when necessary.
6. Support contact and communication with partners, assist in organization of meetings, discussions, collecting feedback.
7. Participate in seminars, conferences, and other events and take notes and provide it to the project staff as assigned.
8. Support regular reporting (IOM internal, IOM external, UN-related and others), correspondence, publication and presentation materials as necessary.
9. Undertake duty travel as required.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in law, International Relations, Psychology, Social Sciences, Development Studies and Planning or a related field from an accredited academic institution with at least three years of relevant work experience;

OR

• High School Degree/Certificate with five years of relevant work experience.

Experience

• Experience in project implementation including administrative, logistics/procurement and budgetary aspects.
• Work experience in the fields of protection, child protection, gender mainstreaming, gender-based violence, accountability to affected populations (AAP), gender mainstreaming and/or humanitarian affairs is an asset.
• Previous work experience in IOM, a UN agency, non-governmental organization, or international organization is required.
• Experience in cooperation with NGOs, governmental authorities and UN partners is preferred.

Skills

• Strong organizational skills, inclusively planning, negotiating, drafting TORs;
• Understanding of ethical standards of communication with internal and external stakeholders;
• Facilitation and public speaking skills or strong commitment to develop such;
• Basic knowledge and understanding of IOM’s institutional approach on PSEA;
• Ability to work with and maintain strict confidentiality, when necessary;
• Proficiency in computer skills, especially in MS Office (Excel, Outlook, Word etc.) and experience in working with databases and online applications is required.

Languages

For all applicants, fluency in English and Ukrainian is required (oral and written).

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form and sending to [email protected] by 11 September 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 01.09.2023 to 11.09.2023