Аналітик/иня відділу персоналу

ПРООН в Україні шукає аналітика/иню відділу персоналу.

Кінцевий термін надсилання резюме: 1 листопада 2022.

Посилання для заповнення резюме: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/6297

The war in Ukraine has resulted in significant loss of life, unprecedented displacement, internally and towards neighboring countries, and devastating destruction of infrastructure. Early projections by the United Nations Development Programme (UNDP) suggest that if the war deepens and expands, up to 90 percent of the population of Ukraine could be facing poverty and vulnerability to poverty by the end of 2022, and 30 percent of the population are likely to require life-saving humanitarian assistance. Eighteen years of socio-economic achievements in Ukraine are at risk. UNDP’s core interest is to preserve development gains as fully as possible and to return Ukraine to pathways to achieving the Sustainable Development Goals (SDGs) as quickly as possible.  

Under the direct supervision of the HR Specialist the HR Analyst ensures effective delivery of HR services in the Country Office. The incumbent will analyze, interpret, and apply HR policies, rules and regulations, ensure implementation of internal procedures and provide solutions to a wide spectrum of HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale. The HR Analyst works in close collaboration with the Country Office Operations, Programme and Projects teams and UNDP HQ and Global Shared Service Center (GSSC) staff, contributing to the successful CO performance in HR management.

The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance for any kind of discriminatory and abusive behavior, including sexual harassment, sexual exploitation, and abuse.

This post is part of the Country Office Operations structure. 

Position Purpose:

The Human Resources Analyst drives the compliant and efficient delivery of HR services by the unit for the full life cycle of personnel—from the facilitation of recruitments, through hire and onboarding, the extension of contracts, life and organization events, and separation from service, in close cooperation with GSSC.  The HR Analyst ensures that personnel receive timely responses to their queries and requests and are ably directed through UNDP self-service platforms as applicable. S/he liaises with the GSSC for the transactional processing, proactively supports services provided to agencies, funds and programmes, and promotes a client-oriented approach to their work, nurturing good relationships and collaboration with country office and project teams as well with GSSC and headquarters. The HR Analyst is responsible for the execution of HR work in line with rules and regulations, corporate policies, and frameworks, with transparency and integrity.

DUTIES & RESPONSIBILITIES

Contributes to the day-to-day management of administration and implementation of HR strategies and policies, the suitable application of processes and procedures.

• Ensures full compliance of HR activities with UNDP policies, procedures, and strategies, effective implementation of the internal control framework, and the proper functioning and design of the office’s HR management system and practices.
• Seeks out and shares information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements and HR business processes.
• Provides data for the analysis and elaboration of business process mapping and streamlining, drafts, updates, and maintains control of standard operating procedures and workflows.
• Analyzes and elaborates on proposals on the strategic approach to recruitment in the office, the proper use of contractual modalities and the forecast of the personnel needs.
• Develops, refines, and delivers country office onboarding programme.

Provides support to effective human resources management focusing on achievement of the following results:

• Provides guidance to requesting units and ensures completeness and compliance of recruitment documentation with corporate requirements.
• Liaises and coordinates with relevant corporate Recruitment Teams on management of recruitment processes.
• Liaises and coordinates with relevant Benefits and Entitlements teams on the management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations.  Provides oversight of clustered services and reports to HR Specialist for any cases to be escalated.
• Liaises with supervisors and senior management to ensure that the timely and proactive contract management processes are in place in accordance with standard requitements.
• Supports the development and management of country office positional and functional rosters.
• Oversees the compliant and efficient leave management and monitoring.
• Prepares reports for the cost recovery of HR services provided by UNDP to other agencies.
• Promotes work/life balance, PSEA/SH and other initiatives for staff wellbeing, including those related to a safe and secure environment in the workplace.

Provides support to proper personnel performance management and career development focusing on achievement of the following results:

• Analyzes requirements and elaborates on the protocol for the performance appraisal process and the facilitation of the process; acting as a Secretary of Talent Management Review Group.
• Actively participates in the country office learning committee and provides guidance and input to the development and implementation of the Unit learning plan
• Elaborates on proposals on implementation of strategic personnel policies in line with talent and career development.

Ensures facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

• Participates in the organization and conduction of trainings for operations/programme personnel on HR issues.
• Synthesizes lessons learned and best practices in HR.
• Contributes to knowledge networks and communities of practice. Participates in OMT HR Working Group.
• Contributes to the information channels for HR, including intranet sites, bulletins, and other communication tools.

Supervisory/Managerial Responsibilities:

• HR Associates, HR Assistant(s) and other general service team members.

COMPETENCIES

Core Competencies:

• Achieve Results - LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively – LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously – LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Adapt with Agility – LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination – LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner - LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion – LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Functional & Technical competencies:

• Business direction and strategy – Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
• Business management – Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Business management – Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
• HR – Talent management – Diversity and inclusion: Ability to design and deliver diversity and inclusion approaches: ability to integrate diversity and inclusion considerations into the specific people and organizational strategies, policies and initiatives. knowledge of the theory and methods to mitigate biases and eliminate discrimination, knowledge of practical ways to increase participation of underrepresented groups in the workforce, knowledge of inclusive workplace practices and behaviors.
• HR – Recruitment – Design and management: Knowledge of, ability to design and manage end to end recruitment processes.
• HR – Recruitment – Assessment and selection: Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs.
• 2030 Agenda: People – Gender Mainstreaming: Knowledge of gender equality and women’s empowerment issues and ability to apply it to strategic and/or practical situations, e.g. gender-responsive recruitment.

REQUIREMENTS:

Education:

• Master’s degree or equivalent in Human Resources, Business Administration, Public Administration, or related field is required or
• A Bachelor’s Degree in Human Resources, Business Administration, Public Administration, or related field with an additional two (02) years of relevant experience will be given due consideration in lieu of the advanced university degree.

Experience:

• Minimum 2 years (with Master’s degree) or 4 years (with Bachelor’s degree) of relevant experience at the national or international level in providing HR advisory services and/or managing personnel and operational systems is required
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling web-based management systems.
• HR certification is an advantage.
• Knowledge of UN/UNDP policies and guidelines is an advantage
• Experience with HR processes (re)engineering is an advantage 

Language Criteria:

• Fluency in English and Ukrainian is require