Адміністративний/а асистент/ка (повний робочий день, Київ) / Administrative Assistant (full-time, Kyiv)
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for Country Office in Kyiv to fill the position of the:
Administrative Assistant (full-time, Kyiv)
(internal SAP code: Administrative Assistant)
As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.
Responsibilities:
Administrative Assistant is responsible for:
- Processing of incoming and outgoing documentation
- Administrative support of units
- Replacing the office manager for periods of absence
- Performing tasks on behalf of the management
Tasks:
- Processing incoming and outgoing documentation
- Register and process incoming invoices, acceptance acts, and delivery notes in a timely and accurate manner
- Perform initial checks and sorting of documents to ensure completeness, correctness, and compliance with internal procedures
- Distribute scanned documents to the relevant units
- Manage registration and dispatch of original signed acceptance acts and delivery notes to business partners via post
- Administrative support of units
- Participate in tender opening procedure
- Organize and prepare documents for archiving
- Maintain and regularly update the business partners database
- Organize, ensure signing and approval of documents by authorized persons
- Communicate within internal departments and external business partners regarding documentation matters
- Provide support to units in completing and reporting on travel arrangements
- Monitor and report on issues related to the security of national staff
- Provide general administrative support
- Replacing the office manager for periods of absence
- Performing tasks as assigned by management
- Performs other tasks and duties as requested by management
- Provides support to other Country Office teams as needed
- Assists with or directly performs other office work/tasks
Required qualifications, professional experience and personal competences:
- University degree in languages or comparable.
- At least 1 year of work experience in a comparable position.
- Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office, Teams)
- At least upper-intermediate level of English language
- Awareness of how to handle sensitive information appropriately (confidentiality, data protection)
- Very good communication skills and client-orientation
- Strong teamwork orientation
- Problem-solving approach to different matters
- Stress-resistance and good time-management
We offer:
- Official employment, salary fixed in EUR, performance-related bonuses and 13th salary.
- Medical insurance, 29 vacation days annually.
- Language classes, hard and soft skills trainings.
- Individual and group psychological support.
- Meaningful and valuable work, international environment.
Employment conditions:
Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting as soon as possible. The contract duration will be 12 months with the possibility of prolongation.
GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.
Application:
We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to [email protected] until COB 19 February 2026, Thursday. Only shortlisted candidates will be contacted for the next stages of the recruitment process.
Candidates are requested to submit their documents with the following title:
- Surname Name_CV
- Surname Name_Cover letter
By sending the application you give the consent for the personal data processing for recruitment processes solely according to GIZ data privacy regulations. You can familiarize yourself with these regulations by the link Data protection | GIZ.
