Accountant (Бухгалтер/ка)

INTERSOS is a humanitarian organization on the front-line of emergencies, bringing assistance to victims of armed conflicts, natural disasters and extreme exclusion with particular attention to the protection of the most vulnerable people.

Since 1992 our humanitarian workers have been helping people affected by humanitarian crises: we provide first aid, food, shelter, medical assistance and basic goods. We ensure that basic needs, as education, access to clean water and health assistance, are met.

An INTERSOS emergency team is in Lviv where we are launching an intervention to assist internally displaced people and support local health facilities close to the fighting areas, already under high pressure due to the influx of displaced people and the shortage of doctors, drugs and medical supplies. We are supporting an oncological hospital and some shelters in Lviv and we also started operating in Vinnytsia, both in the city and in the surrounding areas, with protection and health care activities. Another emergency team arrived in Odesa to deliver trauma kits and meet the growing needs of the population.

INTERSOS is opening a position of Accountant in Vinnitsia (with field travel).

Contract duration: 3 months (with a possibility of extension for 3 months).

The Accountant works under the supervision of Country Finance Coordinator (CFC) and is responsible for ensuring effective, efficient and accurate financial operations and application of administrative procedures.

Duties/Responsibilities:

• To manage the daily mission or base accounting transactions, submitting daily the updated Journal (PN) to the Country Finance Coordinator, ensuring all transactions are properly booked.
• Double check on daily basis procedure and documentation completeness for purchases (PR, Procurement procedures according to INTERSOS and donor rules and procedures etc.), verify before proceeding with the payments and avoiding delays. Verify working advance payment and clearances with logistician and program managers on a weekly basis and making sure the expenses and documentations are following procurement manual and donors’ requirements.
• Process monthly payment of salaries and income taxes, ensuring timely submission to the tax authority before the deadline.
• Ensures that cash is always safeguarded, and cash-count and reconciliation is done daily and on a weekly basis. While monthly cash-count is checked and signed by the CFC.
• Receive and double check back-up documentation received from sub-offices, to ensure completeness in compliance and nothing is missing. Follow-up in case of missing requirements.
• Prepare contracts for goods and supplies; service contracts for services; MoU’s in support to Logistics and PMs. Ensure official contract delivered from logistic department are archived as per INTERSOS internal procedure.
• Maintain good working relations with bank and to ensure the CFC is always up-to-date with any information, queries or issues that might arise.
• Monitor list of signatories on bank accounts, update the list according to the presence of signing staffs in different locations, ensuring availability of cheque books in the main offices.
• Double check on process of bank transfers to suppliers for approved payments whenever required.
• Follow-up on weekly Liquidity Plan (LPs), ensuring the transfer of money to relevant staff in different sub-bases.
• Follow-up on monthly recurring payments by monitoring the Contracts sheet of the Master Journal.
• Participate in the procurement committee for procurement of goods and services whenever asked by CFC – as a representative of the Finance department.
  Cross-Check on pre-qualified suppliers list on a regular basis and inform the CFC of any irregularities that might be noticed.
• Ensure archiving of expenditure reports and back-up documentation in an organized manner to avoid misplacement or loss.
• Lead and Monitor the preparation of donor reports back-up documents, prepare all needed cover sheets based on the List of Expenditures (LoE) received from CFC.
• Play the primary role of assisting the CFC in the collection of back-up documents during audits, both local audits and HQ audits.
• Supporting the finance manager in the reports due to the Ministry of Economy, prepared in collaboration with the CFC, ensuring that is completed online before the deadline.
• Supporting Finance manager on follow up of withholding taxation (income, service, rental taxation, etc) with ministry of finance as per taxation policy of Ukraine.
• Follow introduction of new projects.
• Process monthly staff salary payroll, MoU base and vendor payment transfers, cheque book orders and payments, opening and removing INTERSOS bank accounts, opening new projects bank account, prepare cheque payments and bank transfers, processing of signatory documentation at the mission level.
• In charge of weekly cash withdrawal from the bank.
• Uploading on weekly basis Journal in NPW accounting software.
• Perform any other duties and tasks as may be given by the CFC.

Requirements:

• Education. Desirable degree in finance, management (business) or administration
• Experience. Essential, working experience of at least two years in relevant and similar jobs
• Desirable working experience with other NGOs
• Languages English, Ukrainian
• Computer literacy
• Experience with finance databases

Please send your CV and cover letter to [email protected]