Спеціаліст/-ка Програми / (Programme Support Associate (IP – Financials)) – МОМ
Open to Internal and External Candidates
Kindly note that all applications should be submitted through the IOM Global Career Site (View the external job posting). Applications submitted in any other manner will not be considered.
Position Title: Programme Support Associate (IP-Financials)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G5
Type of Appointment: Special short term, Six months with possibility of extension
Estimated Start Date: 29 September 2025
Closing Date : 05 October 2025
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of Mission, the Head of Partnerships Unit, the IP Support Coordinator and the direct supervision of the Senior Programme Associate (IP Support – Financials) in collaboration with RMU team, the Programme Support Associate (IP – Financials) will provide financial support for the activities of the IOM Mission in Ukraine.
Core Functions / Responsibilities:
- Monitor and track the financial activities, turnover, and budget utilization of Implementing Partners for the IOM Mission in Ukraine.
- Follow up monthly on open commitments under purchase orders related to Implementing Partners.
- Support the archiving of IPs’ documentation in coordination with RMU before the donor reports is submitted.
- Participate in kick-off and onboarding meetings to assist in building capacities of Implementing Partners.
- Conduct spot check visits to Implementing Partners to monitor and analyze areas for improvement related to accounting software, procurement procedures, archiving, reporting, and project workflow.
- Track debtors and creditors accounts and work closely with the relevant units and IOM staff to facilitate timely settlement of pending advances; assist in preparing AP Invoices reports.
- Review and process NGO Financial Reports.
- Maintain proper financial documentation and contact vendors as required.
- Assist in preparing supporting documents requested by internal units, program audit, or IOM colleagues.
- Bring to the attention of Senior Programme Associate (IP Support – Financials) and/or related program staff any relevant financial and reporting issues.
- Support the review of Prepayment and Standard invoices in WAVE as needed.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- High school diploma with five years of relevant professional experience; or,
- Bachelor’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with three years of relevant professional experience.
Experience
- Experience in administrative and financial management, budget monitoring, cash management and internal control procedures.
- Experience with international humanitarian organizations, non‐government or government institutions/organization in a multi‐cultural setting is an advantage.
- Experience in Finance and/or Accounting, preferably with international organizations.
Skills
- Knowledge of International and Ukrainian Accounting Standards.
- Knowledge of IPSAS, SAP/PRISM and WAVE a distinct advantage.
- High level of computer literacy, in particular, experience in computerized accounting systems and software. Good knowledge of MS Office specifically Excel.
Languages
Fluency in English, Ukrainian is required.
Required Competencies
The incumbent is expected to demonstrate the following competencies:
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearance.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications ONLY through this link View the external job posting Position number 12661 by 05 October 2025 the latest. Applications submitted in any other manner will not be considered.
Only shortlisted candidates will be contacted.
Posting period:
From 29.09.2025 to 05.10.2025
