Sеnіоr Рrоjесt Маnаgеr on Іntеrnаtіоnаl Тесhnісal Аssіstаnсе, Category 1

1. Objective(s) and Linkages to Reforms

The Recovery and Reform Support Team (RST) at the Ministry for Development of Communities and Territories of Ukraine (MDCT or Ministry) is a group of Ukrainian professionals (non-civil servants) funded on a temporary basis through the Ukraine Recovery and Reform Architecture (URA)^[1] programme that provides targeted technical support and assists the Ministry in the design and implementation of priority reforms. The RST will assist in filling capacity gaps in the design and implementation of priority reform strategies and programmes, while strengthening links and partnerships between the Ministry`s priorities and relevant donor support.

Priority areas for the RST at the Ministry for Development of Communities and Territories of Ukraine will be: 

• Transport Infrastructure;
• Municipal Infrastructure;
• Regional Development and Decentralisation;
• Digitalisation;
• Public Administration Reform and Capacity Building;
• Public Investment Management. 

The successful implementation of sectoral projects in the RST Priority reform areas requires strong coordination of programs funded by or established in collaboration with donors. The Senior Project Manager on International Technical Assistance (ITA) will support the Ministry in overseeing and monitoring the effective use of international technical assistance programs. These programs are critical to Ukraine’s development, facilitating capacity building, infrastructure development, and sectoral reforms. The role will ensure that ITA-funded projects are implemented effectively and align with national priorities, including Ukraine’s recovery and reform agenda.

2. Position and Reporting Line

Senior Project Manager will be a full-time consultant at the RST and will report to the RST Director. The consultant will work in the cross-sectoral team of the RST and work closely with the deputy ministers and relevant stakeholders. The Manager will lead efforts in monitoring, evaluating, and reporting on the progress and outcomes of ITA programs while ensuring their alignment with Ukraine’s strategic development goals.

3. Duration of the Assignment

The consultancy appointment is expected to start in September 2025. Duration of the assignment has an estimated duration till July 2027, subject to the availability of project funding, the consultant’s performance, and the specific requirements of the RST. This appointment may be extended.

4. Main Duties and Responsibilities 

The Senior Project Manager is expected to support the Ministry with the following: 

• develop and coordinate with the Ministry long-term plans for attracting, allocating, and utilising ITA, including prioritising projects in line with Ukraine’s reforms;
• oversee the implementation of ITA programs to ensure the alignment with objectives, stay on track, and compliance with donor requirements;
• conduct thorough evaluations of ITA-funded projects and assess their impact on Ukraine’s reforms and overall development;
• ensure that all projects adhere to national regulations and international donor guidelines, and prepare reports on compliance, financial management, and project progress;
• ensure synergy between different ITA programs to avoid overlaps and improve resource utilisation;
• develop frameworks for the collection of performance data and use this data to assess the effectiveness of ITA initiatives;
• serve as a liaison between the Ministry and international donors, ensuring clear communication, timely reporting, and proper coordination of efforts;
• support the Ministry in building internal monitoring and evaluation capacity for ITA programs to improve long-term sustainability;
• identify and address any risks or challenges related to the implementation of ITA projects, prepare risk reports, develop response plans and suggest corrective actions to the team and donors where necessary;
• other responsibilities as assigned by the RST Director. 

Expected deliverables: 

• Developed ITA strategy and priority project list, aligned with Ukraine’s reforms agenda;
• regular reports on the status of ITA projects, including progress updates, key achievements, challenges, and recommendations;
• comprehensive evaluation reports of the outcomes and impact of ITA projects, measuring their success against reform and recovery objectives;
• compliance reports confirming adherence of all ITA projects to donor and national regulations, including financial oversight and project documentation;
• plans and proposals for improving the Ministry’s internal capacity for monitoring and evaluating ITA programs;
• reports documenting interactions with donors and stakeholders, ensuring alignment and transparency in ITA program management. 

The specified lists of the scope of work, services and expected deliverables can be modified and supplemented on request from the Ministry and in agreement with the EBRD and the EU Delegation to Ukraine.

5. Qualifications, Skills and Experience

5.1. Qualifications and Skills: 

• Master’s degree in Public Administration and/or International Relations;
• a post-graduate degree in Project Management, Business Administration, Public Administration/Public Affairs, or Public Policy is an advantage;
• good understanding of the Ministry`s reforms and relevant regulations/legislation;
• strong knowledge of ITA frameworks, donor coordination, and monitoring and evaluation (M&E) methodologies;
• strong analytical and presentation skills with the ability to interpret complex legal and financial information;
• experience in high-level negotiations, excellent diplomatic, communication, and coordination skills;
• proven ability to work in a fast-paced international environment and manage multiple stakeholder relationships;
• impeccable ethical standards, and outstanding leadership skills;
• PC literacy in Microsoft software (PowerPoint, Excel, Word, Project), Google Apps (Gmail, Calendar, Google Docs);
• fluency in Ukrainian and English. 

5.2. Professional Experience:

• Minimum 7 years of general professional experience;
• minimum 5 years of experience in international non-governmental organisations, technical assistance projects and/or government organisations. 

5.3. Other Competencies:

• Proven knowledge of project management;
• familiarity with current Ukraine’s reform agenda, good understanding of policy formulation processes and policy dialogues;
• experience with government entities and their mandate and processes is an asset.

6. Funding Source 

The funding source of this assignment is the EBRD Ukraine Stabilisation and Sustainable Growth Multi-Donor Account (MDA). Contributors to the MDA are Austria, Denmark, Finland, France, Germany, Italy, Japan, Latvia, the Netherlands, Norway, Poland, Slovenia, Sweden, Switzerland, the United Kingdom, the United States and the European Union. 

Please note, selection and contracting will be subject to the availability of funding. 

7. Submissions

Submissions must be prepared in English only and be delivered electronically by September 04, 2025, 23:59 (Kyiv time) to [email protected]

All submissions must include:

• a completed Application Form;
• the candidate’s Curriculum Vitae;
• NDA form;
• contact details of three referees who, if contacted, can attest to the professional and/or educational background of the candidate. 

Important notice: only Ukrainian nationals are eligible to apply; civil servants are not eligible to apply unless 6 months have elapsed since they left such employment.

Only applications, which have been submitted using the correct template and are fully completed, will be considered.

8. Selection Procedure

Following the evaluation of all applications received, selected candidates may be invited to the written tests. Only shortlisted candidates will be invited to the interview.

^[1] The Ukraine Recovery and Reform Architecture (URA) is a comprehensive technical assistance programme deployed by the European Bank for Reconstruction and Development (EBRD), in partnership with the European Union, to support critical recovery and reform processes in Ukraine. URA is financed from the Ukraine Stabilisation and Sustainable Growth Multi-Donor Account (MDA) managed by the EBRD.