Вакансія: Program Assistant, Ukraine Rapid Response Fund

Job Details

Description

Who We Are 

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information. 

IREX is seeking a qualified professional to fill the position of Program Assistant for its Ukraine Rapid Response Fund (URRF). The Program Assistant will support program staff to work with stakeholders, support local actors, and in some cases provide direct assistance to address critical needs and respond to unforeseen shocks affecting civilians and other stakeholders in the Ukraine conflict. Due to the volatile program environment, specific duties and responsibilities may change rapidly, requiring a high degree of flexibility by the Program Assistant. 

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships. 

Are you the next member of our team? 

Your Background & Skills 

• Bachelor’s degree in social science, international affairs, or a similar discipline  
• 1+ years of relevant experience preferably in the NGO sector and on technical assistance projects 
• Good knowledge of English and Ukrainian 
• Strong intercultural and communications skills 
• Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations 
• Excellent writing skills 
• Strong interpersonal and organizational skills 
• Advanced knowledge of MS Office applications 
• Ability to be flexible and respond to a rapidly changing program environment 
• Strong systematization skills 
• Ability to learn quickly 
• You must have unrestricted authorization to work in Ukraine 

Your Daily Tasks 

• Coordinate training in digital and physical security, first aid and psychosocial first aid including designing materials, managing project deadlines, and ensuring compliance with the budget;  
• Coordinate the distribution of supplies and equipment to civilian shelters, warehouses, or government institutions, including conducting monitoring visits, branding supplies and equipment according to the policies upon the request; 
• Support in hosting online presentations and discussions with international experts 
• Support connections between various state and non-state actors 
• Holding and ensuring the effective communication between IREX and partners, stakeholders, beneficiaries 
• Collect feedback regarding Program activities  
• Support the oversight of subgrantees’ activities; 
• Draft program-related documents, such as reports, plans, presentations, success stories, contracts, grant agreements, etc.; 
• Translate program-related documents (English and Ukrainian); 
• Coordinate maintenance of the program’s social media account and/or website as needed including drafting social media posts, planning and/or suggesting content, launching advertisements, etc. 
• Systematize and organize data and information on the Share Point; 
• Conduct the analysis and provide feedback on the different types of documents (concept notes, budgets, reports, payment documents, program reports, visual materials, etc.) 
• Coordinate and ensure the contract compliance of the Program’s vendors, consultants, etc.  
• Coordinate the creation and distribution of the Program-related printed materials and digital materials; 
• Organize post deliveries; 
• Communicate with subgrantees, suppliers, and subcontractors (verbal and written); 
• Provide logistics/arrangements support for staff and program participants; 
• Help arrange meetings for senior management as needed and requested; 
• Create meeting notes, summaries of the meetings, and other written communication materials. 
• Provide support to monitoring and evaluation activities, data collection, and reporting; 
• Organize meetings and communicate (written and verbal) with partners, subgrantees, beneficiaries and vendors; 
• Collect feedback and impact stories from the partners, stakeholders, beneficiaries (including verbal, written, pictures, videos, etc); 
• Monitoring visits within Ukraine. 
• Process and issue invoices, review financial documents, and other contractor’s requests; 
• Support the due diligence process for the subgrantees;  
• Prepare procurement documentation; 
• Review financial documents of the subgrantees and provide recommendations. 
• Assist program staff as needed and provide general support to staff including photocopying, filing, note-taking, and other relevant duties; 
• Stay up to date with monitoring the conflict in Ukraine and how it affects staff and communities to ensure the safety of all participants. 
• Other support duties as needed. 

We conduct background checks on all successful candidates. 

This position is eligible for Remote work. The eligible employee is a regular, full-time staff who works from a worksite outside Kyiv, Ukraine on a more permanent or ongoing basis.   

This position is not eligible for Immigration Sponsorship. 

NO PHONE CALLS PLEASE 

EOE – Equal Opportunity Employer 

We are an Equal Opportunity Employer, including disability/vets. 

To apply please visit: Program Assistant, Ukraine Rapid Response Fund | IREX Job Board (ultipro.com)