Training Assistant logistics / Асистент_ка начальника відділу тренінгів

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. 

INSO provides daily support to more than 1000 NGOs operating in 17 of the world’s most insecure countries. 

INSO is headquartered in The Hague, Netherlands – the international city of peace and justice. 

INSO Ukraine

INSO Ukraine opened in 2015. Since the full-scale invasion in February 2022, it has rapidly expanded to a full platform serving the needs of NGOs in a fast-evolving conflict. Currently, more than 200 national and international NGOs receive INSO services. Our country office is in Kyiv, supported by field offices in Lviv, Dnipro, and Odesa. The scale and intensity of the Ukraine conflict have seen significant humanitarian safety challenges. As part of INSO Ukraine, you will play a key role in developing impactful services for humanitarian safety and helping aid reach people in need.

INSO is now seeking a Training Assistant logistics to become part of the Humanitarian Training Centre team based in Lviv.

Job Summary

As a Training Assistant Logistics, you will contribute to the preparation, organization, and delivery of Humanitarian Environment Individual Safety Training (HEIST) courses to assist aid workers in personal risk mitigation and humanitarian access.

To be the successful candidate, you should have experience in logistics and a technical background in the NGO sector. You need to be outgoing, inquisitive, and detail-oriented, and have experience contributing to the implementation of training courses or events. Above all else, you will share INSO’s commitment to humanitarian principles

This position, opened to Ukrainian nationals only, reports to the Training Manager and is based in Lviv with possible (not frequent) travels to Kyiv.

Major Responsibilities

Manage equipment, stocks, and supplies for training courses and the Training Centre

• Manage stocks (inventories and maintenance) of training materials. Monitor the supply needs. 
• Assist in the planning and preparation of training sessions

Support the implementation of training courses

• Supervise suppliers’ work and contracts, including building or maintenance works in the training centre.  
• Coordinate and liaise with service providers for the training (catering, actors).
• Participate in facilitating certain parts of the training, including driving INSO vehicles during practical simulations with participants. 
• Assist in the planning and preparation of training sessions, including setting up training space and simulations/practice, printing documents, liaising with training venue, etc

Mandatory requirements

• Diploma in a relevant field in lieu of at least five years’ experience in a relevant field
• Fluency in Ukrainian and English (written and spoken)
• Demonstrable experience in administration, logistics, stock management and/or event planning
• Valid driving license
• Effective use of Microsoft Office programs (Word, Excel, Outlook)
• Excellent written and oral communication skills, with the ability to interact with different types of people
• Strong ability to organize inventories, and file data and documents efficiently
• Excellent communication skills with the ability to interact with different kinds of stakeholders.

Preferred characteristics

• Familiarity with humanitarian principles
• Work experience in the humanitarian sector

Personal skills 

• Team player
• An effective communicator.
• Excellent interpersonal skills.
• Flexible and proactive.
• Ability to work in a multicultural team
• Ability to represent INSO in a professional and exemplary manner
• Willingness to work in a demanding environment
• Autonomy in work

Terms and Conditions 

12-month renewable contract with a 3-month probationary period. Expected start date as soon as possible, Gross salary 59 000 UAH.

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. 

How to apply

Please submit completed applications to [email protected]  and reference ‘Training Assistant- logistics, Lviv’ in the subject line.   Applications should be in English and include: 

• An updated CV (maximum 3 pages). 
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role. 

Please do not send any additional information.  Only short-listed candidates will be contacted.