Старший/-а асистент/-ка з питань бюджету та відповідності – Senior Budget and Compliance Assistant

Open to Internal and External Candidates

 Position Title: Senior Budget and Compliance Assistant (4 positions)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G6

Type of Appointment: Special Short-Term, Six months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 31 May 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission (CoM) and Resource Management Officer (RMO) and direct supervision of the Budget and Compliance Officer and in coordination with relevant units within the Mission, the incumbent provides specialized support related to budgets monitoring and implementation of projectization at the Mission level.

 Core Functions / Responsibilities:

1. Provide monthly updates, reports, and follow-ups on projects financial status including analysis and monitoring of expenditure and commitments for all emergency projects and validity in line with budgets and in coordination with the program managers initiate follow up action in instances where budget lines have been exceeded or in case of any other irregularities noticed in the financial monitoring reports.
2. Assist in monitoring and overseeing the financial management for all activities including the oversight of financial expenditure and accountability; undertake financial analysis of projects in the Mission.
3. Assist Budget Compliance Officer in developing efficient monitoring tools for budget monitoring purposes.
4. Provide training and develop monitoring tools to project staff to facilitate accurate budget analysis, (budget allotments, expenses, commitments, identifying of gaps).
5. Assist in developing tracking tools for PRISM FI transactions (adjusting entries) and checking GL codes by ensuring compliance with IOM rules and regulations, as well as audit requirements.
6. Ensure that data on the system is properly tracked and regularly updated following the establishment of an effective and efficient filing system of financial records that will allow a full audit trail for audit purposes.
7. Prepare BNP (Budget for New Project) file for projects (within and outside PRIMA), follow up properly and timely upload in PRISM and liaise with relevant Manila Administrative Center Units.
8. Provide on a regular basis to Project Managers/Coordinators and assistants with all the requested financial reports (PRISM and internal ones) along with clarifications and analysis and perform follow-up meetings.
9. Prepare monthly projectization for staff and office costs for emergency projects and ensure proper allocation within the projects and ensure timelines are being followed.
10. Develop standardized templates for projectization to allow both summarizations, analysis, consistency of allocation and monitoring, as well as proper tracking for auditing purposes.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree (or equivalent or higher) in Business Administration, Accounting, Finance, or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school degree/certificate with six years of relevant professional experience.
• Professional certification as a chartered accountant or certified public accountant is an asset but is not required.

Experience

• Experience in a similar function progressively.
• Experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting an advantage.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
• Proficient in a Microsoft Office environment, including extensive use of Microsoft Excel and comfort with learning new software and project reporting tools.
• Proficient in a Microsoft Office environment, including extensive use of Microsoft
• Excel, Word, PowerPoint, use of database applications and statistical analysis tools, and comfort with learning new software and project reporting tools.
• Knowledge / certification of IPSAS an advantage.
• Knowledge of IOM accounting systems, PRISM-FI software and procedures a distinct advantage.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages

English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form and sending to [email protected] by 31 May 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 17.05.2023 to 31.05.2023