Старший/-а Асистент/-ка проекту, Senior Project Assistant (Shelter) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title: Senior Project Assistant (Shelter)

Duty Station: Dnipro, Ukraine

Classification: General Service Staff, Grade G7

Type of Appointment: Special Short-Term, Six months with the

possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 18 May 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration and improve living conditions of Internally Displaced Persons (IDPs). 

Under the overall supervision of the Chief of Mission and the Programme Coordinator (Housing), the direct supervision of Project Officer (Shelter) and in close coordination with the Hub Lead in Dnipro and other technical programme specialists, the successful candidate will be responsible for monitoring infrastructural repairs and rehabilitations, in coordination with relevant colleagues, partners and municipalities. She/he will support in the needs identifications for collective centers regarding infrastructure repairs and refurbishment. In addition to following up on the work of contractors/labours and organizing and monitoring cash for work on community level interventions.

 Core Functions / Responsibilities:

1. Independently lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field.
2. Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.
4. Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.
5. Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.
6. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
7. Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.
8. Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.
9. Supervise and provide guidance and training to reporting staff.
10. Conduct field visits to assess and document damages and repair needs on collective centres, apartment buildings and other communal and private structures as well as communal infrastructure.
11. Participate in technical assessment of the sites and premises planned for rehabilitation works in terms of efficiency, inclusivity and relevance to the project criteria.
12. Develop Bills of Quantity and Bills of Materials, draft other necessary engineering documentation based on national legislation and IOM standards
13. Provide technical support to the procurement unit, by reviewing or preparing Bill of Quantity (BoQs) and other construction-related procurement documents, performing bid analysis and technical evaluation of the bids to assure transparent and fair tendering process.
14. Plan and organize adequate oversight and site inspection towards to ensure that quality assurance activities are maintained permanently.
15. Regularly monitor the rehabilitation works maintained by the contractors to ensure that works are executed in an effective and efficient manner, by complying with all technical requirements of IOM and Government authorities.
16. Monitor contractor’s compliance with the technical requirements of the contract and schedule compliance by regular review of deliverables and recommendations to the project team on appropriate corrective actions, when necessary.
17. Participate in coordination of shelter/NFI related meetings with external stakeholders (governmental, other aid actors, affected population), cluster technical working groups as instructed by Programme Manager and Program Officer.
18. Provide assistance to the project team in writing regular reports as required, by collecting, analysing and summarizing information on various aspects of the project including financial, technical and schedule compliance.
19. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma with seven years of relevant experience; or
• Bachelor Degree or equaivalent in Engineering/Architectural fields or equivalent from an accredited academic institution with at least five years of relevant professional experience;
• Certification of licensed professional engineer will be an advantage.

Experience

• Experience in the field of construction engineering and contract management;
• Experience in design, planning and implementation of civil design construction and WASH projects.
• Experience working with a non-governmental organization and/or international organization is an advantage.
• Excellent knowledge of structural analysis and operating adequate software. Also using of design software such as AutoCAD and planning software such as MS Project;
• Knowledge of applicable codes, policies, standards and best practices related to project

Languages

English and Ukrainian is required. Working knowledge of Russian.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 18 May 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 04.05.2023 to 18.05.2023.