Спеціаліст/-ка з Інформаційного Менеджменту/ (Information Management Associate) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Information Management Associate

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G5

Type of Appointment: Fixed-Term, One Year with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 12 May 2024 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission, and direct supervision of the Senior Programme Coordinator (MSDL) and in coordination with the Information and Communication Technology Officer (ICT) and relevant units at IOM Ukraine, the successful candidate will be responsible and accountable for ICT administration and related functions in IOM Ukraine Country Office as well as in Hub-Offices pertaining to programming under the MSDL Unit including, in particular, programmes related to the issuance of business grants.

 Core Functions / Responsibilities:

1. Assist in the launch, maintenance and monitoring of MSDL’s Information Management System (IMS), reporting any identified system problems or data errors.
2. Support staff involved in data entry and data processing, while verifying compliance to standards of quality and timely information sharing. Provide user support and system training to the staff on ODK or other forms of data collection.
3. Support and maintain MSDL web applications.
4. Assist in the regular implementation of performance tests of the IMS.
5. Participate in coordination meetings with thematic leads on data collection and management improvement plans.
6. Support the maintenance of the digital data filing system (local and cloud based)s.
7. Assist in the development and management of Kobo/ODK form versioning and distribution.
8. Assist in the design and development of reporting tools to support programme needs that includes writing SQL queries, stored procedures, functions, common table expression (CTE).
9. Perform such other duties as may be required.

Required Qualifications and Experience

Education

• High school diploma/certificate with at least five years of relevant professional experience;

​OR 

• Bachelor’s degree in Programming, Data Science, Statistics, Economics or related fields from an accredited academic institution with three years of relevant work experience.

Experience

• Preferably, experience in working in an international environment and in liaising with a variety of partners at all levels of the hierarchy.
• Ability to meet deadlines and work under pressure.
• Good level of computer literacy.
• Personal commitment, efficiency, flexibility, drives for results.
• Excellent communication and negotiation skills.
• Ability to present clear and concise information.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

SKILLS

• Good knowledge of Microsoft Excel, Microsoft SQL Server, and MySQL
• Knowledge of PHP, OOP, Javascript, query, and CSS, is an advantage
• Good knowledge is preferred in designing form using ODK Aggregate or KOBO Toolbox.
• Knowledge of Adobe Illustrator or InDesign is an advantage.
• Excellent writing skills and experience with creating design documents, specifications, and test plans.
• Results orientated with good communication and interpersonal skills.

Languages

Fluency in English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 12 May 2024 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 02.05.2024 to 12.05.2024