Project Coordinator / Координатор_ка проекту

arche noVa — initiative for people in need is a religiously independent non-profit, non-governmental organisation (NGO) based in Dresden, Germany, working in the field of humanitarian aid, rehabilitation and development. Our primary focus is Water, Sanitation and Hygiene (WASH). Further information about the organisation: www.arche-nova.org.

arche noVa has started a relief program in Ukraine responding to the unprecedented humanitarian crisis. Since the 24th of February 2022, the war in Ukraine shows no signs of abating and continues to drive increasing humanitarian needs across the country, especially in eastern Donetska and Luhanska oblasts. The hostilities have resulted in civilian casualties that continue to grow and significant damage to infrastructure and buildings. The war has affected all spheres of life and uprooted over 12 million Ukrainians, including children.

For the implementation of the arche noVa`s relief measures in Ukraine, we are looking for a Project Coordinator (national position)

Duration: until the 31st of December 2023, with the possibility of an extension
Position to be filled: asap
Duty station: city of Kharkiv, with regular field trips to Kharkivska and Sumska Oblasts
Contract: consultancy or labour, with two months of a probation period

Position Summary

Under the direct supervision of the Country Representative, the Project Coordinator will be responsible for the smooth, efficient, and effective implementation of one of the arche noVa`s relief projects in Ukraine. For that purpose, the position holder will work closely with implementing partners.

Key Responsibilities

• Overseeing the implementation of a relief project in the framework of arche noVa`s humanitarian response in Ukraine
• Running the arche noVa field office and managing the project team
• Ensuring project-related deliverables are completed in full and in a timely manner
• Following up and addressing any issues that might emerge during the project implementation and adjusting the project work plan if necessary
• Serving as the organisation`s focal point with selected implementing partners throughout the project lifecycle to guide its implementation, ensuring compliance with donor`s and arche noVa`s regulations and requirements
• Assisting the Country Representative in developing and reinforcing working relations with relevant authorities at the Oblast and community level as well as other stakeholders, e.g. business entities, community-based organisations, volunteers and active citizens
• Guiding the implementing partners` capacity-building to facilitate the project implementation and contribute to the achievement of set objectives; seeking, coordinating and overseeing capacity-building activities, e.g. training, workshops, awareness sessions etc.
• Supporting selected implementing partners in the project implementation, ensuring compliance with the high standards of humanitarian aid.
• Ensuring proper maintenance and updating partners` project files, including plans, trackers, beneficiary data etc.
• Overseeing partnership agreements, including preparing amendments when required
• Ensuring timely preparation and completion of the implementing partners’ payment instalments
• Working closely with the M&E Coordinator to consolidate and analyse data provided by implementing partners to both influence decision-making and contribute to reports to the HQ and the donor
• Attending relevant Clusters` and general coordination meetings and ensuring that information is internally shared
• Performing other relevant duties as and when required

Requirements

• Diploma/certificate in social science, economics, international affairs, development or other relevant areas
• At least 3 years of demonstrated relevant experience, including a minimum of one year experience with NGOs/INGOs in the Ukrainian context
• Excellent communication, networking, interpersonal and presentation skills
• Readiness to travel frequently to the project sites
• Good command of Ukrainian and English (both written and spoken) is mandatory
• Ability to work independently but also in a team and coordinate with other teams
• Strong computer skills, particularly in MS Office (Word, Excel, PowerPoint etc.)
• Strong self-organisational skills
• Ability to work under stress and in changing environment

Benefits and allowances

• Monthly remuneration according to the organisation’s grid
• Daily allowances and reimbursement of travel-related expenses
• Paid annual and sick leaves

Deadline for application: 15th of October 2023

Please note that the interviews will be conducted on a rolling basis, and the position might be filled before the deadline.

How to apply:

Please send your CV and Motivation letter in English to: [email protected].