Program Assistant / Програмний_а асистент_ка

Momentum Wheels for Humanity (MWH) seeks a Program Assistant who will be responsible for providing administrative and logistical support for Momentum’s programming in Ukraine. The Program Assistant will provide administrative, logistical, and programmatic support, including coordinating travel, securing training venues, facilitating procurements, stakeholder engagement, and reporting. The Program Assistant will collaborate with the Program Officer and Coordinator on planning, implementing, monitoring, and reporting all assigned activities. 

About Momentum Wheels for Humanity

Since 1996, Momentum Wheels for Humanity has increased access to mobility and improved the quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit https://momentum4humanity.org/. 

Expected Duties and Responsibilities

The Program Assistant shall assume the following specific responsibilities:

Provide administrative and logistical support to Ukraine project activities

Assist in organizing training and other in-country activities, including identification of appropriate venues and preparation of required materials.

Prepare agendas, participant lists, meeting minutes, and communication or other materials for events as required.

Manage travel arrangements for in-country travel, including airfare, ground transportation, and accommodations as needed.

Support travel arrangements for international travel to Ukraine, including ground transportation and accommodation as needed.

Support sourcing and procurement of project supplies as needed and in line with donor rules and regulations and MWH policies and procedures. 

Coordinate with the programs team to put together purchase requisitions, purchase orders, and other logistical and procurement documentation.

Coordinate with the finance and admin staff as needed to properly maintain and file relevant logistics documents associated with project activities.

Identify and respond to logistical needs, including facility needs and information communication and technology questions.

Provide programmatic support as needed to the Ukraine project activities

Support in the production of information and communications materials as required.

Contribute to programmatic reporting and proposal development as needed.

Support data collection for project activities following instructions and policies

Facilitate communication between relevant local and national agencies, institutions, NGOs, and other stakeholders to further project activities.

Work to ensure compliance with donor regulations and funding parameters in all aspects of activity implementation.

Document and report on Ukraine project activities.

Maintain project files and electronic data according to MWH policies and procedures.

Participate in MWH Ukraine team meetings.

Ensure all project documents and data are saved to Box. 

Minimum Qualifications:

Bachelor’s degree in a relevant field

Excellent interpersonal and verbal communication skills 

Flexibility and ability to solve problems

Proven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite.

Written and spoken fluency in Ukrainian

Excellent written and spoken fluency in English 

 Preferred Qualifications

Experience in working in the NGO environment.

How to Apply

Please submit a cover letter and resume in English to [email protected], rolling until filled. Please include “Program Assistant: YOUR NAME” in the subject line. Applications will be considered on a rolling basis. Due to the volume of replies, please do not contact the office directly.

Only shortlisted candidates will be contacted.

Momentum Wheels for Humanity is an equal-opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.