Policy Expert для Національної програми залучення молоді «Віднова:UA»

Through this assignment, UNDP seeks the services of a qualified Consultant to oversee the programme implementation and develop legal and regulatory documents for its implementation as a component of the national youth policy in Ukraine.

JOB DESCRIPTION

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

BACKGROUND

APPLICATION DISCLAIMER!!! ATTENTION!!!

All interested candidates SHOULD APPLY through new UNDP Supplier Portal (Quantum), following registration via Registration link

Registration Instructions: Guide for UNDP Suppliers using Quantum portal

Closing on 4 May 2023

Negotiation ID: UNDP-UKR-00210

Please DO NOT use “APPLY” button functional in this announcement, all applications received outside Quantum system WILL NOT BE considered.

UNDP Procurement Notices: UNDP | Procurement Notices

Technical support on issues with registration: [email protected], please indicate Negotiation ID in subject.

1. BACKGROUND

The project “Civil Society and Youth Support” funded by the Danish Ministry of Foreign Affairs is a nation-scale 4-year initiative which runs from 1st January 2023 until 31st December 2026. The Civil Society and Youth Support Project (CSYP) builds on many years of joint programming by the Danish Ministry of Foreign Affairs (DMFA) and UNDP supporting civil society and youth empowerment. CSYP contributes to the following long-term result: “Ukraine’s civil society and youth are impactful players in strengthening the country’s resilience and recovery, democracy and human rights agenda, including issues of respect to diversity and women’s rights and social cohesion“. The project has a three-dimensional approach. Firstly, it intends to strengthen civil society organizations: focusing first and foremost at the subnational level) to enable active civil society­ participation in strengthening Ukraine’s resilience, sustainable recovery and development processes, link established CSOs with youth groups especially newly emerged initiatives after February 2022 to ensure cross-fertilization in skills. Secondly, the project will work at the central level to create a more enabling policy environment for CSOs and support the national “youth machinery”. CSYP will support CSOs to monitor the implementation of national-level policies to determine progress made and areas needing additional efforts. Thirdly and finally, CSYP is designed to support Ukrainian youth in to actively participate in Ukraine’s recovery by honing their skills for good citizenship and leadership. The project will support youth-driven projects and expose young women and men to how local governments operate to implement locally relevant l initiatives.

The ongoing war in Ukraine has severely affected the situation for young people in Ukraine, with disruption in education, displacement and psychological traumas. According to the Ministry of Youth and Sports of Ukraine data, as a result of the war 40% of young people in Ukraine have been affected, with more than two million young people becoming internally displaced, and around two million young people forced to flee abroad. But despite the challenges of the war, many young people have played an active role in the emergency response, serving as volunteers in their communities, helping to distribute humanitarian aid and support internally displaced people (IDPs) and vulnerable populations.

UNDP is recognizing youth as key agents of change in resilience building and sustainable recovery, and in the longer term, sustainable peace. Building on a strong relationship with the Ministry of Youth and Sports of Ukraine and a substantive experience of supporting youth participation at national, regional and local levels. Hence, UNDP supports the promotion of young people’s voices and participation in decision making processes at all levels in the recovery efforts.

In 2022, UNDP, in partnership with the Ministry of Youth and Sports, supported the piloting of the “VidNova:UA” programme which promotes the engagement of young people in the recovery of Ukraine and the normalization of life in communities affected by the war, through youth exchanges. During the pilot stage, over 120 young women and men participated in four exchange visits, organized in partnership with local youth centers and youth organizations, where the participants took part in educational activities aimed on promoting civic engagement, social cohesion and volunteering, while also, under supervision of and mentorship of skilled construction workers, participated in recovery work on sights that may be used by young people in the future.

During the summer of 2023, UNDP together the Ministry of Youth and Sports, the All-Ukrainian Youth Center and selected civil society partners plan to scale up the national programme of inclusion of young people into recovery processes “VidNova:UA”, by conducting 24 youth exchanges using the methodology successfully piloted in 2022. The focus of the programme in 2023 will be the reconstruction of objects that can be used as youth spaces and youth centres in local communities as well as strengthening national unity, social cohesion and youth participation.

UNDP support is critical for ‘’Vidnova:UA’’ Programme to ensure the sustainable development of the programme in the conditions of limited state funding during martial law and the subsequent recovery process.

DUTIES AND RESPONSIBILITIES

2. MAIN OBJECTIVE OF THE ASSIGNMENT

Through this assignment, UNDP seeks the services of a qualified Consultant to oversee the programme implementation and develop legal and regulatory documents for its implementation as a component of the national youth policy in Ukraine.

3. SCOPE OF WORK AND EXPECTED OUTPUTS

The role of the Consultant for the ‘VidNova:UA’ programme is to provide support to the successful implementation of the programme and to develop the necessary regulatory documents to make it an integral component of the national youth policy. The Consultant will be responsible for managing communication between programme partners, ensuring adherence to the programme implementation plan, and coordinating programme activities. The Consultant will also be responsible for drafting the necessary documentation for registering the programme as a state national programme and providing consultations to regional partners and local self-government bodies.

Specifically, the Consultant’s responsibilities include coordinating with programme partners, overseeing the implementation of 24 youth exchanges in 2023, conducting one-on-one meetings with potential programme partners, participating in coordination meetings with coordinating CSOs and the All-Ukrainian Youth Center, providing consultations to regional partners and local self-government bodies, participating in youth exchanges in selected oblasts, attending and presenting the programme at national youth policy events, participating in organization training sessions for selected regional partners, developing a transition plan for handing over the programme to the All-Ukrainian Youth Center beyond 2024, and preparing an analytical paper on youth mobility in Ukraine.

The Consultant will need to have excellent communication and coordination skills, as well as the ability to work with a wide range of stakeholders. The Consultant will also need to have experience in programme management and regulatory development, as well as knowledge of the youth infrastructure in Ukraine. The Consultant will be accountable to the UNDP and will need to provide monthly reports on key results, achievements, and challenges related to the implementation of the programme.

The Consultant shall perform the following tasks:

The Consultant shall perform the following tasks:

Deliverable #

Task description

Deadline for deliverable

Deliverable 1

Participate in the local partner selection process and ensure coordination between ‘’VidNova:UA’’ programme partners.

The Consultant will participate in the grant selection process of local youth CSOs and youth centres which will be responsible for conducting 24 youth exchange visits in accordance with the principles and methodology of the ‘VidNova:UA programme. If needed, the consultant will liase with CSO teams to obtain additional information necessary for the decision-making of the Grant Selection Committee.

The Consultant will conduct at least 2 partner’s meetings with stakeholders for the effective coordination of the launch of “Vidnova:UA” programme.

Output: Youth CSOs and youth centers are selected. Meetings with stakeholders conducted and briefing provided to UNDP and other ”Vidnova:UA” programme partners.

4 weeks after contract signing

Deliverable 2

Contribute to the training programme and participate in the training for selected local teams.

The Consultant will be responsible for the development of training materials (PowerPoint presentation of up to 15 slides and printed materials for participants up to 3 pages) and training sessions and delivering them during three 4-days training sessions for the teams of youth centres and youth CSOs. The materials should include information necessary for familiarization of selected local teams with the general principles and methodology of the ‘VidNova:UA’ programme.

The Consultant will conduct at least 2 partner’s meetings with stakeholders for the effective coordination of the launch of “Vidnova:UA” programme.

Output: The presentation sessions are prepared and delivered during three 4-day training sessions. Meetings with stakeholders conducted and briefing provided to UNDP and other” Vidnova:UA” programme partners (for both results, UNDP will cover the logistical costs, the financial proposal of the applicant should only include the fee for expert services).

6 weeks after completion of Deliverable 1

Deliverable 3

Monitoring of youth exchanges in selected oblasts.

The Consultant will be responsible for monitoring of at least five youth exchanges in selected oblasts of Ukraine as advised by UNDP. All logistic costs associated with this task will be covered by UNDP.

Output: monitoring visits to five communities conducted and monitoring reports developed and shared with UNDP and programme partners.

6 weeks after completion of Deliverable 2

Deliverable 4

Ensuring support for ’VidNova:UA’’ exchanges on the side of self-government bodies and oblast administrations in selected oblasts and communities.

Ultimately, the success of the ‘VidNova:UA’ programme depends on the active participation of the oblast administrations and self-government bodies. By ensuring their support, the Consultant will play a critical role in achieving the programme’s objectives and creating sustainable change in the selected oblasts. The Consultant will provide a report on the outcomes and impact of their work with the oblast administrations.

The Consultant will first assess the current level of support from the oblast administrations and identify any challenges that may hinder their involvement in the ‘VidNova:UA’ programme. Based on this assessment, the Consultant will develop tailored strategies that address these challenges and promote the benefits of the programme to the administrations.

The Consultant will be responsible for holding at least 10 meetings with potential programme partners from the local self-government and/or oblast administrations in order to ensure the successful implementation of the programme.

Output: meetings with oblast administration are conducted and reports submitted to UNDP (up to 5 A-4 pages 11 font Arial) .

4 weeks after completion of Deliverable 3

Deliverable 5

Draft the required documentation for registering the ‘’VidNova:UA’’ programme as a State National Programme in the sphere of the youth policy.

The Consultant will be responsible for drafting the necessary policy documents for the Ministry of Youth and Sports and the All-Ukrainian Youth Center (AUYC) which will be needed for the official programme registration.

Output: drafts of the required documents prepared and submitted to the UNDP and Ministry of Youth and Sports (at least 5 page regulatory document with separate annexes as per recommendation of Ministry of Youth and Sports).

12 weeks after completion of the Deliverable 4

Deliverable 6

Develop a transition plan for handing over the ‘’VidNova:UA’’ programme to the AUYC beyond 2024.

The Consultant will be responsible for creating a transition plan, including drafting the necessary documents and internal statements for AUYC on the implementation of the programme, as well as providing AUYC staff with the required instructions.

Output: the transition plan and staff instructions are prepared and submitted to the UNDP and the Ministry of Youth and Sports (at least 5 page regulatory document with separate annexes as per recommendation of Ministry of Youth and Sports)..

6 weeks after completion of the Deliverable 5

15 January 2024

The Consultant shall report to the Civil Society Project Coordinator. The payment shall be arranged in stages in accordance with the proposed payment scheme below and upon acceptance of the deliverables based on quality control and recommendations. The final report shall be submitted to UNDP no later than 1 March 2024.

The Consultant shall provide the necessary information and reports according to a preliminary determined schedule or as soon as possible (within a reasonable period of time). UNDP will be the ultimate authority to control the quality of work results and assess the Contractor’s performance during the assignment.

All reports should be transmitted to UNDP electronically (formats of: * .docx, * .xlsx, * .pptx, * .pdf) on the electronic source or in the form of electronic communication with the attached final product in the Ukrainian language.

UNDP will provide payments upon provision of deliverables duly certified by UNDP in accordance with the table above. In particular, the payment schedule will be as follows:

Deliverable 1. 15%

Deliverable 2. 15%

Deliverable 3. 15%

Deliverable 4. 15%

Deliverable 5. 20%

Deliverable 6. 20%

COMPETENCIES

5.EXPERIENCE AND QUALIFICATIONS REQUIREMENTS:

Common requirements to all applicants:

• At least Master’s degree in political science, social science or related field.
• At least 3 years of experience in the management of the organizations in area of youth work;
• At least 2 successfully executed projects in youth sphere with a focus on youth policy development;
• Fluent writing, editing, and oral communication skills in Ukrainian.

Specific requirements to the candidates:

• At least 3 years of experience in the youth policy state sector.

Corporate Competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favouritism;
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

6.DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS:

Applicants shall submit the following documents:

Required:

• CV, including information about experience in similar projects/assignments and contact details for referees (at least 2).
• Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP including Financial proposal.
• Relevant documents or links to examples/samples/brief overview confirming experience in youth sphere projects with a focus on youth policy development – at least 2 (two) projects.

REQUIRED SKILLS AND EXPERIENCE

7. EVALUATION CRITERIA

Educational background – 20 points max:

- Minimum required: Master’s degree in political science, social science or related field – 20 points max.

(17 pts – Master’s degree in the relevant field or higher; 20 pts – PhD degree in the relevant field);

Relevant professional experience – 40 points max:

- Experience in the management of the organizations in area of youth work (12 pts – 3 years; 16 pts – 4-5 years; 20 pts – over 5 years);

- Experience in youth sphere projects with a focus on youth policy development confirmed by relevant documents or links to examples/brief overview of the projects (6 pts – 2 projects; 8 pts – 3-4 projects; 10 pts – 5 projects and more);

- Experience in the youth policy state sector (6 pts – 3 years; 8 pts – 4-5 years; 10 pts – over 5 years);

Language skills – 10 points max:

- Minimum required: Native-level knowledge of Ukrainian is required. (8 pts – Native-level knowledge of Ukrainian; 10 pts – Native-level knowledge of Ukrainian and working knowledge of English).

Maximum available technical score – 70 points.

8. EVALUATION METHOD:

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation.

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer. After successful completion of the validation interview the offeror will be awarded a contract.

9. FINANCIAL PROPOSAL:

Lump sum contract

The financial proposal shall specify the cost of professional services of Consultant for the development of the road map for the Youth Worker Programme. Payments are made in four tranches: each made upon completion of the respective deliverable. The financial proposal shall specify the cost of professional services for the assignment – the total amount and distribution in accordance with the above-mentioned proposed schedule of tranches.

In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount in accordance with the deliverables defined in this TOR (section 4 above).

Travel costs

Should any travel be necessary in connection to this TOR, UNDP will reimburse the expenses based on the duly authorized travel details, including travel and per diems. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.