Operations Officer at Street Child / Операційний спеціаліст у Street Child

Job Title: Operations Officer
Reporting to: Programmes Manager
Contract Type: Full time (40 hours per week), 6 month FTC
Principal Location: Kyiv, Ukraine

Part 1:  Role Purpose:

Street Child is seeking a bilingual individual, who is fluent in both Ukrainian and English, and wants to join the Street Child of Ukraine team as an Operations Officer for its anticipated UHF-funded Education in Emergency project. This is a fantastic opportunity to become a member of a new and growing team that manages Street Child’s education-in-emergencies programme in Ukraine. The role will require a motivated and enthusiastic candidate to handle day-to-day programme’s financial, administrative, operational activities and support local partners in implementing humanitarian projects.

We are looking for candidates with a ‘can-do’ attitude and willingness to support wherever needed. This is a demanding role and is suited to individuals who enjoy being busy and involved in a variety of tasks. In return it is an excellent opportunity to gain valuable skills and experience in a globally renowned international development NGO. 

Part 2:  Key Responsibilities:

1) Project Delivery and Monitoring (60%)

• Oversee and direct organisation’s administrative and financial processes, and oversee projects and budgets ensuring compliance to the local laws and donor requirements.
• Communicate and cooperate with external parties, outsourced organisations on financial, legal, administrative matters
• Prepare and submit the monthly financial reports to the Street Child UK office
• Review and analyse financial reports and documentation submitted by partners and be a liaison person between Street Child Finance team and the partners
• Support the process of submitting high quality reports in line with deadlines to key stakeholders and donors
• Support Ukraine Programmes Manager in organizing programme’s activities
• Act as a crucial link between local partners and the programmes team in Ukraine and the UK
• Monitor and evaluate partners’ activities to keep track of progress in line with the work plan and budget, and ensure best practices are adhered to in project implementation
• Provide technical and administrative support throughout all stages of programming

2) Partnerships & Capacity Building (30%)

• Be able to organize and sometimes lead presentations, workshops or training sessions for partners, and support in preparing hand-out materials
• Support the Ukraine Programmes Manager and capacity support partner in identifying and assessing partner training/capacity building needs
• Provide support in identifying, capturing, synthesizing, and sharing lessons learned for knowledge development and capacity development

3) Partnerships & Representation (10%)

• Support the Ukraine Programme Manager to represent Street Child at stakeholder, donor, coordination meetings where necessary

• Support the Ukraine Programme Manager to identify, build and sustain effective working partnerships with government and non-government stakeholders

4) Other

• A strong commitment to Street Childs vision, mission, and values

• Adhere to all Street Child’s policies and procedures

• Able to represent Street Child appropriately both internally and externally

• Carry out all reasonable requests that are within the broad remit of the role

Part 3:  Person Specification     

Attribute: Experience and Knowledge

Essential:

• Work experience in humanitarian, development or similar sector

• Experience in programme monitoring and evaluation

• Experience working with Microsoft Excel, and other Office tools

Beneficial

• Demonstrable experience working closely with national/local NGOs in Ukraine

Attribute: Skills and abilities

Essential

• Critical thinking and ability to see a broader picture; ability to analyse different sources of information and provide informed judgment

• Experience working with budgets, financial reports, and documentation

• Knowledge of project management and planning

• Experience on presenting information to a group of people, delivering presentations, workshops or trainings

• Ability to communicate with a different audience in a clear sense and manner

• Demonstrated experience to work under pressure and tight deadlines

• Ability to work independently on a range of tasks and to take initiative to take on further responsibilities as appropriate

• Excellent written and spoken Ukrainian and English language skills

• Excellent organisational abilities and IT skills – essential to manage the role’s core information management, compliance and capacity support duties

• A ‘can-do’ attitude

Beneficial

• Proficiency in operations and financial management software

• Excellent written and spoken Russian language skills

Attribute: Other

Essential:

• A commitment to Street Child’s mission and values

Attribute: Educational qualifications

Beneficial

• Bachelor’s Degree or Higher in International Development, Humanitarian or Economic, Financial or related field;

About Street Child

Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic, and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale up of programmes to create maximum impact for the most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 860,000 children to go to school and learn.

Street Child’s commitment to Safeguarding

Street Child is committed to the safeguarding and protection of the communities we serve, our partners, our volunteers, and our staff.

As part of this commitment to safeguarding, all offers of employment will be subject to satisfactory references and appropriate background checks, including a Criminal Records check.  Street Child also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

To apply:

This is a nationally recruited position and only candidates who are based in Ukraine will be considered. Street Child welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. 

Please submit your CV and a covering note explaining why you think you could make an extraordinary impact in this role to [email protected] before 17:00 on 13th  November 2022.

Applications will be reviewed on a rolling basis and so interested candidates are encouraged to apply early.

As this role is based in country, appropriate pre-employment checks will be required as part of our recruitment process in line with our Safeguarding Policy. 

Actual hiring is contingent upon a signed agreement with UHF.