Operations and Logistics Manager / Менеджер/ка з операційної діяльності і логістики в програму гуманітарної допомоги

Global Communities is seeking a qualified Operations and Logistics Manager. The Operations & Logistics Manager will support the Operations & Logistics Director in overseeing daily programmatic and administrative operations at the Global Communities Kyiv office. They will supervise the administration, logistics, and operations staff and ensure that all day-to-day programming activities are adequately supported. This position will support the Ukraine country portfolio and will be matrixed to several projects. This position is based in our head office in Kyiv, Ukraine.

Global Communities is responding to the crisis in Ukraine, delivering humanitarian, recovery, and development assistance through a community-led response. Global Communities’ response is designed with the goal of saving lives, reducing suffering, and addressing urgent needs while supporting communities to lead their own response and prepare for recovery. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Logistics

• Implement Global Communities logistics systems and procedures in Ukraine
• Implement Logistics policies, and logistics plan
• Ensure adherence to Global Communities’ and donor requirements and protocols.
• Provide anti-corruption oversight, transparency and cost efficiency including but not limited tovehicle management and asset management
• Collaborate with Senior Management Team to develop and monitor the logistics Plan for GC in order to ensure the efficiency, transparency and accountability of logistics operations
• Ensure that the logistics team is performing, following and building staff capacity in all matters related to logistics
• Demonstrate a service-oriented approach to assisting the program team in understanding requirements and completing tasks

Operations

• Oversee logistics processes to procure, store and distribute stock, supplies and services for the timely delivery of project objectives.
• Oversee procurement processes, including the oversight and effective management of drafting/reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables
• Contribute to work plans and other deliverables, as required.
• Ensure the maintenance of accurate and complete files of procurement documentation.
• Review all procurement processes and actions for compliance with donor rules and regulations, as well as Global Communities’ policies.
• Provide training and mentoring to local staff on operations, logistics, and procurement.
• Manage the tracking of all supplies, equipment, and materiel in transit, through its receipt, storage, and onward distribution.
• Manage and share pipeline and supply chain information, ensuring that program staff are well-informed and well-prepared for incoming goods and material. Ensure timely reporting on stock status, to help program staff with planning of stock replenishment.
• Directly supervise up to five (5)logistics and operations staff based in Ukraine.
• Oversee all matters logistics relating to vehicle transport and fuel management, to ensure that vehicles are insured, managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded.
• Support and strengthen country office procedures and policies as necessary for the effective management of the emergency supply chain, communication systems, and the logistics components of the emergency response program.
• In collaboration with program teams, coordinate all field based logistics in support of active programming, including supply chains, and vehicle movements.
• Keep abreast of the security situation in all areas of operation.
• All other duties as assigned.

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in a relevant field, or a combination of experience and education in a related field.
• Knowledge of standardlogistics, transport and warehousing practices and principles
• At least 5 years international development experience, at least 4 of which are specifically focused on operations, procurement, security and logistics.
• A minimum of 3 years supervisory experience in operations, procurement, and/or logistics.
• A minimum of 3 years experience working in emergency, conflict, post-conflict, or post-disaster settings.
• Prior experience working on USAID/BHA-funded programs.
• Experience working with local national staff and building local capacity, as well as remote management.

Interested candidates are asked to send CVs and Cover letters to [email protected] by COB August 01, 2022 indicating position title in the subject line.

Global Communities is committed to ensuring a safe and respectful environment for all staff, representatives, partners, participants, and anyone with whom Global Communities interacts worldwide, especially children and adults at risk.