Gas Team Administrative and Legal Assistant/Асистент (-ка) газової команди з адміністративних та юридичних питань

Gas Team Administrative & Legal Assistant

Project Summary

The Energy Security Project (ESP) is a seven-year project funded by the United States Agency for International Development (USAID) and the largest USAID project in Ukraine so far. The USAID ESP is implemented by a USAID Contractor, Tetra Tech ES, Inc., a California-based leading provider of services in the areas of water, environment, infrastructure, resource management, energy, and international development.

The USAID ESP mission is to enhance Ukraine’s energy security, improve the energy legal and regulatory environment in the country, and increase the resilience of Ukraine’s energy supply. This will help to support the country’s economic development and sustain its democracy. USAID ESP is working closely with the Government of Ukraine (GOU) to develop competitive energy markets. By doing so, USAID ESP will facilitate private sector-led energy investments to provide affordable, reliable, resilient, and secure energy for all Ukrainians. USAID ESP is currently in the fifth year of implementation and will run through June 2025.

* Please note: Only Ukrainian nationals are eligible for this position. *

* The position is pending USAID’s approval. * 

Position Summary

USAID ESP is currently looking for a Gas Team Administrative & Legal Assistant who will provide administrative, legal and project management support to the ESP Gas team through monitoring, reporting, coordinating Gas team activities for the implementation of the USAID ESP, drafting and processing related documents. There is an expectation that the person assigned to this position would be able to grow and over time increase their responsibility, supporting more complex and technical activities in line with ESPs work program.  This is a long-term position for the period of 1 year with the possibility of extension, based in Kyiv office, with occasional business travel. The position involves partially remote work, the assistant is expected to be present in Kyiv office for at least 2 business days a week, the in-office days may be further extended. Reporting to the Gas Team Lawyer.

Main Responsibilities

• Assist in drafting and developing project documentation, such as agreements, contracts and contractual documents, requests for proposals, contract request forms, evaluation forms, other project documentation;
• Supporting the activities of the Gas Team Lawyer and other senior members of the gas team, including the Gas Sector Lead.
• Assist in facilitating the approvals process, including following up with relevant parties for signing project documentation;
• Work with multiple ESP and external teams on facilitating documents delivery, processing, and signing by the authorized representatives, collecting documents originals where necessary;
• Assist with reviewing, printing, scanning, organizing, storing, managing, distributing and tracking of documents related to team activities;
• Assist with maintaining documents adhering to the Project’s documents policy and procedures;
• Take part in legal monitoring for Gas team, coordinate with other teams, complete relevant reporting forms;
• Support the preparation of technical presentations, reports, papers, other deliverables and project-related documents in coordination with team members.
• Other duties as assigned;

Qualifications

• Bachelor’s degree in law, Master’s degree preferred;
• 1+ year of relevant document processing and basic legal support;
• Must speak, read and write in English;
• Hands-on approach, good problem-solving skills, general proactive attitude;
• Must be able to produce accurate and complete documents and reports in a timely manner, practice a systematic approach in documents development and processing, in legal monitoring and other performed tasks;
• Knowledge of Microsoft office applications such as Word, PowerPoint and excel.
• Experience working on USAID or other international donor-funded projects is a plus.

To apply: Please submit a CV in English and a brief cover letter with the title of the position in the subject line to [email protected] 

There is no deadline associated with this position, USAID ESP may fill the position when a qualified person is found.  Only candidates who have been selected for an interview will be contacted. 

To find more about USAID Energy Security Project, visit the Project website https://energysecurityua.org, follow us on Facebook https://www.facebook.com/usaidesp/, LinkedIn https://www.linkedin.com/company/energysecurityua/ and Youtube