Field Operations Assistant (NFI) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Field Operations Assistant (NFI)

Duty Station: Multiple (13 positions): Kyiv (3), Vinnytsia (3), Dnipro (3), Uzhhorod (2), Lviv (2)

Classification: General Service Staff, Grade G4

Type of Appointment: Special Short-Term, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 July 2022 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The intensity of the armed violence in Ukraine is having a severe humanitarian impact on the population. The conflict has resulted in loss of life, injuries, and mass movement of civilian population throughout the country and to neighbouring countries, as well as severe destruction and damage to civilian infrastructure and residential housing. In summary, according to OCHA reports, with the scale and direction of the ongoing military operation, 18 million people are projected to become affected, including up to 6.7 million people projected to be newly internally displaced. Of the affected population, 12 million people are expected to need humanitarian assistance, and 6 million with the most urgent humanitarian needs – including shelter, water, sanitation, hygiene services and basic non-food items.

IOM is rapidly scaling up Non-Food items distribution Shelter and WASH responses capacity in the country. Proposed intervention for NFI and Common Pipeline include direct and indirect NFI responses, assessment, monitoring, procurement, transportation, warehousing, and distribution of critical NFI and Shelter and WASH NFI supplies on behalf of IOM relevant program units.

Under the overall supervision of the Chief of Mission and the NFI/Common Pipeline Programme Manager, and the direct supervision of the NFI Project Officer, based in multiple oblasts in Ukraine, the Field Operations Assistant (NFI) will help to ensure timely provision of NFIs to conflict affected populations, including internally displaced population, returnees and affected host communities in Ukraine.

 Core Functions / Responsibilities:

1. Participate in NFI response in the field, including assessment, targeting, verification, registration and distribution, as required;
2. Identify gaps in NFI partnerships on the ground (especially high risk/returnee areas) and reach out to new partners to establish working relationships on the ground;
3. Comply with reporting requirements for response activities , in coordination with participating partners, including updates on the situation on the ground and recommendations on next steps;
4. Assist with post-distribution monitoring, including planning and participation in the field;
5. Assist NFI Project Officer in providing trainings/workshops (planning, logistical arrangements, moderating) as required;
6. Assist in coordination with other humanitarian agencies on the ground to ensure NFI needs are met;
7. Working closely with the NFI Project Officer and Supply Chain Unit, ensure sufficient stocks are available in IOM’s warehouse and provide regular updates on when stocks have arrived;
8. Compile stock/ age and sex segregated distribution data provided by partners, following up with partners where necessary;
9. Submit NFI requests from partners to NFI/Common Pipeline Programme Manager for approval and undertake NFI release based on NFI guidelines;
10. Coordinate stock dispatch with supply chain unit and partners on ground;
11. Advise NFI Project Officer on any emerging issues relating to NFI response;
12. Perform other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree or equivalent from an accredited academic institution in Social Sciences or any other relevant field with at least two years of professional work experience

OR

• High School diploma or certificate with four years of professional work experience.

Experience

• Experience working in post-conflict/emergency zones and in high-risk environment;
• Experience in humanitarian response or related field (operational field experience a must / emergency experience preferred);
• Experience in NFI Common Pipeline programming in emergency humanitarian response is an advantage.
• Experience in emergency, project implementation and management including project monitoring, distribution, field assessment, monitoring and reporting.
• Excellent communication skills, ability to coordinate and corresponds in a clear and concise manner;
• Ability to complete tasks in a timely and accurate manner;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
• Good level of computer literacy, including EXCEL, MS WORD, MS TEAMS, OUTLOOK etc.
• Required high attention to details.

Languages

Fluency in English and Ukrainian (oral and written). Russian is desirable.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 29 July 2022 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 15.07.2022 to 29.07.2022