Фахівець/чиня із закупівель / Pact seeks Procurement Officer, USAID/Ukraine PHS R&R Activity

Pact Overview

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

USAID/Ukraine Public Health System Recovery and Resilience Activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is a five-year activity started in May 2022.

Position Purpose

Procurement Officer for the USAID/Ukraine Public Health System Recovery and Resilience Activity will provide overall procurement and related operational and administrative support for the project, especially related to coordinating the procurement cycle, ensuring compliance with Pact and USAID regulations and Ukrainian legislation. Due to intensive activities within the project, there is a strong necessity for additional procurement staff to ensure the smooth and timely implementation of procurement.

RESPONSIBILITIES

Procurement Officer will be responsible for, but not limited to, the following tasks: 

• Coordinate requisitions, RFQs, RFPs, and consultant search
• Conduct comparative analysis of bids received in response to RFQs/solicitations for the hiring and procuring of goods and services from independent contractors and consultants
• Organize and moderate tender committees, prepare negotiation memos, and other required documents
• Identify procurement solutions that best meet the needs and are consistent with the terms and conditions of Pact procurement policy and international best practices
• Ensure due diligence of the selection proceedings
• Coordinate event organization: manage vendors and event logistics (e.g., venue, catering, travel, speakers, etc.), negotiate with co-organizers, oversee events themselves, etc.
• Prepare purchase orders, contracts, and consultant agreements and maintain them after award, ensuring that all documents are kept up to date and complete. Confer with suppliers regarding delivery, quality, etc. to ensure that the requirements are met.
• Provide overall scheduling and follow-up with vendors/contractors/consultants
• Review the deliverables, collect and review primary accounting documentation (supporting documents, invoices, acts of acceptance, etc.), coordinate timely payment
• Update the vendor database, as well as procurement and consultant trackers on a regular basis
• Ensure accurate filing of all procurement, accounting, and finance related documents;
• Perform other duties as assigned

QUALIFICATIONS

• Bachelor’s degree and 3+ years relevant experience or equivalent combination of education and experience in Public Management, Public Policy, Finance/Economics, Law, or related field
• Minimum of 3 years in a similar position with a program supported by international donors 
• Proven understanding of awards management cycle 
• Good organizational skills and ability to manage a complex workload and deadlines 
• Highly effective administration skills, including computing, word processing, and data management and visualization 
• Excellent communication skills (both written and oral) in English and Ukrainian

Preferred qualifications

• Three or more years of experience in a similar position; experience working with international technical assistance programs supported by USAID and/or other international donors
• Strong time management and organization skills, flexibility, excellent interpersonal skills, and ability to work collaboratively on a wide range of issues
• Ability to diplomatically and patiently forge consensus between diverse stakeholders on grant-making issues
• Self-motivated and committed to Pact’s mission and values

To apply please send your CV and a cover letter to [email protected] no later than September 2, 2024. Only shortlisted candidates will be contacted.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.