Contracts Specialist and Contracts Assistant/Фахівець-(чиня) з контрактів та Асистент-(ка) з контрактів
ЗАВЕРШЕНО
USAID Energy Security Project
Contracts Specialist and Contracts Assistant
Project Summary
The Energy Security Project (ESP) is a five-year project funded by the United States Agency for International Development (USAID)[1] and the largest USAID project in Ukraine so far. The ESP is implemented by a USAID Contractor, Tetra Tech ES, Inc., a California-based leading provider of services in the areas of water, environment, infrastructure, resource management, energy, and international development.[2]
The ESP mission is to enhance Ukraine’s energy security, improve the energy legal and regulatory environment in the country, and increase the resilience of Ukraine’s energy supply. This will help to support the country’s economic development and sustain its democracy. ESP is working closely with the Government of Ukraine (GOU) to develop competitive energy markets. By doing so, ESP will facilitate private sector-led energy investments to provide affordable, reliable, resilient, and secure energy for all Ukrainians. ESP is currently in the fifth year of implementation and will run through June, 2025.
**Please note: Only citizens of Ukraine are eligible for this position. **
Position Summary:
Tetra Tech ES, Inc, is currently looking to hire a Contracts Specialist and Contracts Assistant. The Contracts Specialist/Contracts Assistant will be responsible for supporting the Contracts Manager in the life cycle of US Government contract administration. Primary responsibilities include (1) supporting the Contracts Manager in drafting various contractual documents (i.e. agreements, client approvals, and procurement documents amongst others); (2) supporting the Contracts Manager in providing contractual advice to field office staff; (3) ensuring compliance to various regulations, policies and contracts; and (4) supporting identification of contractual obligations and risk mitigation. These positions will report to the Contracts Manager. These are the full-time, temporary remote position located in Kyiv, Ukraine.
Main Responsibilities:
- Support contracts and procurement team staff by supporting implementation of appropriate acquisition instruments based on project requirements;
- Create, modify, and draft purchase orders, subcontracts and independent consultant agreements;
- Support Contracts Manager with clients, subcontractors, and vendors regarding salary requests, travel, consent to subcontract, contractual revisions, and other contractual matters;
- Draft procurement documentation, including RFQs/RFPs, evaluation memos, negotiations, and sole source justifications;
- Conduct commercial item determinations for procurement of commodities and services;
- Ensure project compliance with government contracting requirements;
- Draft cost/price analysis of subcontractor bids and proposals;
- Support negotiation with subcontracts and client budgets;
- Help maintain project inventory of all expendable and nonexpendable items;
- Maintain field office procurement and contracts files;
- Assist the Contracts Manager in completing the quarterly internal review of subcontract files;
- Perform other related duties as assigned.
Qualifications:
- Min of 1-5 years of relevant work experience with a Bachelor’s degree preferably in the International Development field or equivalent job experience. Positions will be filled for Contracts Specialist / Contracts Assistant based on experience;
- Prior work experience with U.S. federal government contracting, preferably with USAID and other donor agencies;
- Previous financial and project management experience;
- Basic knowledge of the Federal Acquisition Registers and USAID Acquisition Regulations.
- Strong attention to detail
- Excellent communication and customer service skills
- Proven ability to handle multiple tasks in a fast-paced, deadline-oriented environment;
- Basic negotiating and budgeting skills
- Proficient in Microsoft Excel and Word
- Fluent in English and Ukrainian.
In return the Contracts Specialist / Contracts Assistant will get:
- The possibility to progress the career in contracts management by working in international technical assistance project;
- The ability to shape and manage own career in a modern, inclusive work environment of international and Ukrainian experts;
- A work/life balance, as well as paid 24 working days of vacation and 12 working days of sick leaves;
To apply: Please submit a CV in English and a brief cover letter with the title of the position in the subject line to [email protected]
There is no deadline associated with this position, Tetra Tech may fill the position when a qualified person is found. Only candidates who have been selected for an interview will be contacted.
To find more about USAID Energy Security Project, visit the Project website https://energysecurityua.org, follow us on Facebook https://www.facebook.com/usaidesp/, LinkedIn https://www.linkedin.com/company/energysecurityua/ and Youtube
[2] http://www.tetratech.com/en/markets/international-development
