Асистент/ка з персоналу (повний робочий день, Київ)
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for Country Office in Kyiv to fill the position of the:
HR Assistant (Generalist), (full-time, Kyiv)
(internal SAP code: HR Assistant)
As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.
Responsibilities:
HR Assistant is responsible for:
- Dealing with all types of HR-related requests from national staff
- Supporting HR team in their daily work in different aspects
Tasks:
- HR support
HR Assistant:
- Supports HR Specialist in enrolment of the staff to Medical insurance program
- Supports HR Specialist with payroll related documentation flow and filing
- Supports HR team with preparation to audit/revision and other types of controls
- Supports HR Specialist with timely military service reporting and waiving process
- Supports with preparation of contract extensions for GIZ employees
- Organizes timely payment on the invoices, related to HR when needed
- Responsible for proper filing of all the documentation related to his/her activity both digitally and in hard copies
- Other adhoc request from HR team and management
- HR instruments and procedures
HR Assistant:
- Assists in implementing policies for national personnel
- Assists with formulating and updating a wide range of HR information materials
- Assists with developing HR procedures and instruments
- Ensures proper personnel data storage (personnel files, SAP data etc)
- Other duties/additional tasks
HR Assistant:
- Performs other duties and tasks at the request of management
Required qualifications, professional experience and personal competences:
- BA/MSc degree in social sciences, psychology or comparable degree
- Initial experience in assistant role or experience in HR field would be an asset
- Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office, Teams)
- Basic knowledge of HR management, knowledge of national labour and social law would be an asset
- At least upper-intermediate level of English language, German language would be an asset
- Awareness of how to handle HR issues appropriately (confidentiality, data protection)
- Very good communication skills and client-orientation
- Stress-resistance and good time-management
We offer:
- Official employment, salary fixed in EUR, performance-related bonuses and 13th salary.
- Medical insurance, 29 vacation days annually.
- Language classes, hard and soft skills trainings.
- Individual and group psychological support.
- Meaningful and valuable work, international environment.
Employment conditions:
Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting as soon as possible. The contract duration will be 12 months with the possibility of prolongation.
GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.
Application:
We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to [email protected] until COB 12 January 2026, Monday. Only shortlisted candidates will be contacted for the next stages of the recruitment process.
Candidates are requested to submit their documents with the following title:
- Surname Name_CV
- Surname Name_Cover letter
By sending the application you give the consent for the personal data processing for recruitment processes solely according to GIZ data privacy regulations. You can familiarize yourself with these regulations by the link Data protection | GIZ
