Асистент/ка Фінансів / Finance Assistant – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Finance Assistant (5 positions)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G4
Type of Appointment: Special Short-Term, Nine months with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 28 June 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and Senior Resource Management Officer, the direct supervision of the National Senior Finance Officer, the Finance Assistant will be responsible and accountable for providing the necessary support in matters of financial nature of the IOM Mission in Ukraine. 

Core Functions / Responsibilities:

1. Assist with the control and monitoring of the finance activities of the IOM Mission in Ukraine.
2. Prepare bank slips in the Bank system.
3. Record transaction in PRISM program.
4. Ensure the accounting data are properly entered in Online Payment System and PRISM, in accordance with IOM Financial rules and practices and all supporting documents are enclosed.
5. Support in maintaining e-filing system for finance related documents.
6. Assist in tracking vendors’ and customers’ accounts in PRISM, work closely with the relevant units and IOM staff to ensure timely settlement of pending downpayments;
7. Assist in preparation of monthly VAT reports for the Tax Administration Office.
8. Assist in preparing to the internal and programme audits.
9. Bring to the attention of the National Senior Finance Officer and/or related programme staff any relevant financial and reporting issues.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school Degree/Certificate with at least four years of relevant work experience

or

• Bachelor’s Degree (preferably in Economics, Finance or Accounting) from an accredited academic institution with at least two years of relevant work experience

Experience

• Experience in Finance and/or Accounting, preferably with international organizations;
• Knowledge of IPSAS and SAP/PRISM a distinct advantage;
• High level of computer literacy, in particular, experience in computerized accounting systems and software.
• Knowledge of financial rules and regulations.
• Good knowledge of MS Office specifically Excel.

Languages

English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form and sending to [email protected] by 28 June 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 14.06.2023 to 28.06.2023