Асистент/ка Програми – МОМ
CALL FOR APPLICATIONS
Open to Internal and External Candidates
Kindly note that all applications should be submitted through the IOM Global Career Site (View the external job posting). Applications submitted in any other manner will not be considered.
Position Title: Programme Assistant (MBG)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Ungraded (1500 USD per month)
Type of Appointment: Special Short-Term, Six months with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 27 November 2025
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM) and Senior Programme Officer (Immigration and Border Governance (IBG) and under the direct supervision of the Senior Programme Specialist (MBG), the incumbent will be involved in the implementation of migration and border management projects in the MBG portfolio of IOM Ukraine.
Core Functions / Responsibilities:
- Work in close cooperation with the National Project Officer (MBG) to assist in the implementation of migration and border management projects. Contribute to introducing the international best practices to the Programme’s beneficiaries.
- Carry out implementation of border and migration management projects activities in part of procurement through supporting projects’ procurement needs assessment, gathering beneficiary requests, coordinating projects’ requests with the Mission’s Supply Chain Unit, and organizing donation to the beneficiary.
- Liaison with the Cabinet of Ministers and state beneficiaries for facilitating project registration.
- Assist the MBG unit in preparing necessary documents for project registration, keep track of projects’ duration and submission timelines, coordinate activities in this context with Policy and Liaison Unit.
- Assist Programme Coordinator in collecting data on MBG portfolio activities for further dissemination among beneficiaries, state agencies, donors etc.
- Assist the Project Manager in following up on the work of projects’ consultants.
- Organize project events in Ukraine, including trainings, workshops, assessment visits, press conferences, etc.
- Cultivate and maintain contacts with Ukrainian government partners, especially those with a border and migration management remit, through in-person meetings, electronic communications, and official correspondence.
- Assist in reporting on ad hoc, monthly, quarterly, yearly and end-of-project bases. Contribute to MBG Programme monitoring and evaluation activities.
- Provide Ukrainian-English, and English-Ukrainian interpretation and translation when necessary.
- Compose relevant official and unofficial correspondence in Ukrainian and English.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- High school diploma with five years of relevant experience; or
- Bachelor’s degree or equivalent in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
EXPERIENCE
- Experience in administrative support in governmental sector or international organization;
- Familiarity with the Cabinet of Ministers’ workflows, structure and communication channels is an asset;
- Experience in working with state civil service / law enforcement agencies;
Skills
- Proficiency in computer applications (MS Word, PowerPoint, Excel, Outlook etc);
- Ability to work quickly and accurately and pay attention to detail;
- Ability to meet deadlines and work under pressure;
- Ability to present clear and concise information and good communication skills;
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Languages
Fluency in English and Ukrainian is required.
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications ONLY through this View the external job posting. Position number 17730 by 27 November 2025 the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
Posting period:
From 19.11.2025 to 27.11.2025
