Співробітник/ця фінансової команди

NIRAS is looking for a full-time team member to cover finance function of a Swiss-Ukrainian UCORD project. This is a full-time position based in Kyiv.

Duration of contract: 15.01.2024-30.11.2026

Location: Kyiv, Ukraine

Expected start date: 15th of January 2024

Description of the assignment context

The Ukraine’s Cohesion and Regional Development (UCORD) is a Swiss-Ukrainian project implemented by NIRAS Sweden AB with the support of Switzerland.

The overall goal of the project is that citizens, businesses and public authorities contribute to and equally benefit from effective and coherent regional development that fosters improved quality of life, resilience, peace and social cohesion in Ukraine.

The project consists of three components: 1) Support to regional development agencies, 2) Improved public services delivery with a focus on environment, 3) Social cohesion through culture.

Tasks

• Maintain clear and up-to-date books of accounts that meet internationally accepted accounting principles ISA 800/805 and financial reporting standards
• Manage operational funds, ensure adequate financial liquidity for the smooth running of the project activities
• Prepare regularly monthly and consolidated financial and other required reports for the Project Leader (PL) review and submission to NIRAS in Stockholm
• Prepare the money requests for the transfers from NIRAS Sweden to the project accounts in Ukraine
• Maintain payroll and ensure timely payments of staff and all other payments
• Ensure that finance usage is strictly in line with the Project Implementation Manual and Grant Manual
• Avail all necessary information during internal and external audit processes as may be required by auditors
• Ensure proper and safe filing of all records and finance supporting documents including but not limited to invoices, receipts, acts etc. and contracts signed within UCORD
• Ensure scanning, filling and archiving of all finance supporting documents as soon as any expenses is booked in to the finance report
• Closely cooperate with Local office Finance Controller on the finance related issues
• Assistance in procurement of local providers for logistics and conference management
• Coordination of local providers for logistics and conference management and quality check of their work
• Some administration functions might be included depending on the workload, such as booking of catering, organisation of travel etc.

Qualifications

• Advanced (Masters) University Degree in Finance/Accounting or a relative discipline
• A minimum of 5 years of relevant experience in accounting, preferably in an international setting
• Experienced in facilitating performance-based disbursements of funds (grants) to intervention partners via different mechanisms, i.e. direct awards (grants and service provision contracts), restricted and open calls
• Having worked with a diverse range of intervention partners
• Experience with budget supervision, budget reporting, and financial forecasts
• Experience with running due diligence checks on intervention partners, and implementing measures to prevent corruption
• Competence in consolidating data and writing evidence-based, results-oriented reports
• High level of understanding of conflict-sensitive and culture-sensitive topics
• Strong communication skills and fluency in written and spoken Ukrainian and English

Evaluation of response & selection

Interested applicants should send their proposals to NIRAS no later than January 9th, 2024 9 p.m. Kyiv time. The title of e-mail should content the name of the position the applicant is applying for. Please apply asap as we will be reviewing the applications on a rolling basis.

Applicants must be independent and free from conflicts of interest in the responsibilities defined by the Terms of Reference.

The proposal should contain the following documents:

1. a) A short explanation of the applicant’s suitability for the assignment (maximum one A4-page)
2. b) Up-to-date CV indicating relevant experience and qualifications, indicating at least three contact references.

The proposal should be submitted in English.

The selection will be done based on the expert’s competence and suitability – based on the requirements described above. Only short-listed candidates will be contacted to be followed by an interview with selection panel.

Proposals and questions should be sent by email to: [email protected].