UkraineInvest шукає Старшого адміністративного спеціаліста

UkraineInvest is looking for a Senior Administrative Specialist to join our team! If you are highly productive, proactive person, who will have an energizing and creative effect on our entire office, we look forward to receiving your CV!

Position Summary:

The ideal Senior Administrative Specialist candidate will have recent and extensive experience providing efficient administrative support to senior executives in a fast-paced and highly visible organization. The role requires to have a strong willingness to learn and grow with the team over time, be resourceful and independent. The Senior Administrative Specialist must be a highly organized individual with strong attention to details, sense of urgency and the ability to multi-task, proactive and thrive in a demanding, fast-paced and constantly changing environment. She/he needs to perform a variety of administrative duties requiring knowledge of the organization, programs and procedures related to the function of the office.

Preferred Qualifications and Skills:

• MA in business management, law, international relations, philology + 3 years of relevant experience, preferably for international companies/organizations in the private or non-governmental sector;
• Excellent administration management skills;
• Demonstrated initiative, team spirit and high level of proactivity, resourcefulness and strong willingness to deliver excellent results;
• Effective time management, organizational prioritization skills;
• Ability to solve problems quickly and efficiently;
• Ability to produce high-quality work under pressure with a high degree of motivation, stress resistance, flexibility, and reliability;
• Proficient English and Ukrainian languages skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
• Excellent computer skills (Microsoft Office);
• Commitment to the highest ethical standards;
• Demonstrated ability to handle confidential information.

Key Responsibilities:

• Responding to various phone calls/emails;
• Providing administrative support to the team;
• Coordination of the investors visits to the office;
• Responding quickly and effectively to last minute changes to meetings and logistics;
• Managing the Director’s calendar and logistics: maintaining calendars and ensuring they remain updated and accurate;
• Maintaining office schedule, working and re-working complicated calendar scheduling as needed;
• Preparing expense reports promptly and processing other payments: review and prepare accounting documentation for transactions, approvals and timely payment process;
• Arranging air travel, hotels and other logistic needs for domestic and international travel;
• Engaging and working with UkraineInvest administrative assistant team to schedule, plan and organize meetings and events;
• Maintaining office equipment, procure goods and services for office when needed;
• Assisting with the events management, delegations support, investors visit;
• Carry out any additional support activities as reasonably required across the Management team or Directors from time to time;
• Assist team members in preparation of the presentations, hand-outs, reports, agendas, meeting minutes, proofread documents, etc.;
• Assisting with HR matters related to the Office staff upon request;
• Serve as a back-up for Administrative/Team Assistant during absence as well as performs other duties as required.

To apply:

Please forward copies of the following documents to [email protected] by 18:00 Kyiv time August 31, 2018. Please do not call about this position – unsolicited phone calls will disqualify applicants. All submissions must include:

1) Applicant’s CV (in English);

2) A brief letter of interest indicating related experience, achievements and why you are interested in this position;

3) List of 3 references we can contact after the initial interview.  

Please write Senior Administrative Specialist, in the e-mail subject line.

Only Shortlisted candidates will be contacted before September 7, 2018.