Спеціаліст/ка із закриття грантів (короткостроковий) / Grant Close-out Specialist (Short-term)

Project Background

The Ukraine Confidence Building Initiative III (UCBI III) is designed as a flexible quick response mechanism to respond to this crisis and serves as one of the Government of the United States’ (USG) main mechanisms for mitigating Russia’s deleterious impact on the people of Ukraine.  UCBI III works closely with a range of partners, including national and local government entities, civil society organizations, media and private sector actors to implement effective programming in areas consistent with its program objectives.

Principal Duties and Responsibilities  

The grant close-out specialist will provide continued surge support to UCBI III senior leadership, close-out team, and OMUs to clear backlog of completed grant activities that need to be submitted to OTI for closure.  

• Work with OMUs to ensure complete documentation such as grant modifications, photos, approvals, and required certifications are saved to SharePoint and uploaded to OTI-A for cleared and completed activities.
• Update close-out tracker and keep Close-out Team Lead updated on the status of grant close-outs.
• Conduct a detailed closeout review of all project grant files and in collaboration with project staff and assist in finalizing grant files for close-out.
• Document any discrepancies or deficiencies in each grant file, prioritize actions to address gaps, and collaborate with closeout team to resolve issues. 
• Other ad hoc tasks to be assigned by the Senior Management Team or Close Out Lead.

Location   

Remote work with intermittent travel to Warsaw as needed.

Timing  

The proposed timing of this assignment is o/a January 1, 2023 to June 1, 2023.

Qualifications 

• Bachelor’s degree required. 
• At least five (5) years of progressively responsible grants management work experience on donor-funded projects, such as activity management, financial management, procurement, and/or sub-contracting. 
• Demonstrated experience in grants management focused on ensuring that procurement, finance, logistics, and programmatic aspects are being implemented on-time and in accordance with the specifications of the approved activity.  
• Demonstrated experience in assessing recipient organizations’ grant-worthiness, as well as their financial, administrative and program planning capacities. 
• Familiar with USAID contract and grants management policies and procedures is desirable, but experience with other donor funded projects will be accepted. 
• Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image of the program. 
• The Grants Manager will report to the Senior Grants Manager. 
• Fluent Ukrainian and proficient English required; Polish prefered.

APPLICATION INSTRUCTIONS: 

Send electronic submissions to [email protected] by December 9, 2022. Please insert the position you are applying for (“Grant Close-out Specialist”) in the subject line and include your CV and a cover letter/statement of interest explaining interest in and qualifications for the job. No telephone inquiries, please. Candidates will be considered on a rolling basis and only finalists will be contacted. For more information, please visit www.chemonics.com.  

“Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.”