Program Assistant, Veteran Reintegration Program / Програмний/а асистент/ка у Програму Реінтеграції Ветеранів

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX is seeking a qualified professional to fill the position of Program Assistant for its Ukraine Veterans Reintegration and Rehabilitation Program (VRP). Program Assistant will work under the supervision of the Program Manager and will support day-to-day activities of the program. The duties will include a variety of programmatic and administrative tasks; communication with stakeholders, experts; supporting subgrantees and local actors. 

Program Assistant will also perform additional duties and tasks to meet the needs of the organization, team, or as assigned by manager. 

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s Degree  in international development, psychology, social work, NGO management, public administration, sociology, political science, communication
• Minimum  of 1+  year  experience in the similar field.
• Experience in NGO sector and projects;
• Excellent interpersonal and organizational skills;
• Ability to handle multiple priorities and complete tasks in accordance with stated deadlines;
• Advanced knowledge of MS Office applications;
•  Experience in the programs funded by the US Government and/or other donor governments will be an asset;
• Ability to work both independently and collaboratively within a team;
• High degree of initiative, organization, and attention to detail;
• English and Ukrainian language fluency, written and spoken;
• Knowledge of veteran-related issues and psychosocial support programs is an advantage.
• Ability to travel (when such travel is resumed). 
• Must demonstrate valid proof of unrestricted work authorization in Ukraine

Your Daily Tasks

• Help in organization of program meetings and events (trainings, workshops, working group meetings, conferences, etc.);
• Assist in communication between project partners, experts, trainers as needed;
• Communicate with suppliers and other subcontractors;
• Contribute to drafting program-related documents, reports and success stories;
• Provide logistics/arrangements support for staff and program participants;
• Provide support to monitoring and evaluation activities, data collection, and reporting as needed;
• Support with management program documents, financial forms and payments;
• Coordinate maintenance of the program social media account as needed;
• Help with translation of program documents and interpret the meetings as required;
• Translate program-related documents (English and Ukrainian) when needed;
• Attend and report on program events and meetings;
• Assist program staff as needed and provide general support to staff including photocopying, filing and note-taking;
• Help to arrange meetings for senior management as needed and requested; 
• Perform other duties as assigned.
• Support the development and adaptation of program materials;
• Under the close supervision of the Program Manager, review materials and products developed under the program to ensure quality control;
• Maintain day-to-day communication with component subgrantees and ensure the delivery of the milestones in accordance to the deadlines and indicators set;
• Draft proposals, work-plans; performance monitoring and evaluation plans; quarterly reports; final reports; success stories; talking points; and other types of programmatic documents;
• Support coordination of hired experts, making sure their outputs correspond to the expected deliverables;
• Maintain accurate records and documentation, including activity reports, participant data, and financial documentation related to hired experts, external contractors and subgrantees;
• Collaborate with other program components and teams to share insights, challenges, and successes to enhance program effectiveness;
• Travel to regions to attend program events and meetings, upon request;
• Other duties as assigned.

We conduct background checks on all successful candidates.
 
 This position is eligible for Telework. The eligible employee is a regular, full-time Kyiv-based staff who works from a worksite outside the Kyiv office for one or more days a week.
 
 This position is not eligible for Immigration Sponsorship. 
NO PHONE CALLS PLEASE
EOE – Equal Opportunity Employer
All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled

Interested candidates are asked to send CVs and Cover letters to [email protected] as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. 
Position is open until filled.