Procurement consultant for amalgamated territorial communities (ATC) for USAID DOBRE Program/ Консультант із закупівельної діяльності для об’єднаних територіальних громад (ОТГ) в програму USAID DOBRE
Global Communities is seeking qualified short-term consultant for USAID-funded Decentralization Offering Better Results and Efficiency Program (DOBRE):
POSITION: Procurement consultant for amalgamated territorial communities (ATC)
PERIOD OF PERFORMANCE: 9 months
PLACE OF PERFORMANCE: ATCs located in Kharkiv, Dnipropetrovsk, Kherson, Kirovohrad, Mykolaiv, Ivano-Frankivsk, and Ternopil oblasts
LOE (Level of Effort) DAYS: up to 100 LOE days per consultant (depending on the number of ATCs for consultant)
Global Communities is implementing the USAID funded Decentralization Offering Better Results and Efficiency (DOBRE) program in Ukraine. Launched in 2016, this 5-year project is helping leaders of newly ATCs to effectively manage resources, increase the quality of public services, stimulate local economies, and improve citizen engagement.
DOBRE has the goal of enabling these new ATCs to thrive and prosper, while serving as a model and motivation to other cities working to amalgamate. As one strategy to achieve this, DOBRE will increase the effectiveness and efficiency of financial management systems and processes in its partner ATCs.
The purpose of this task is to provide practical training and assistance in improving the skills and competences of the representatives of ATCs in procurement procedures. This training will help to enhance understanding of the procurement process among the representatives of the ATCs; focus on the theoretical and practical aspects of procurement procedures; develop the capacity of training participants to prepare the necessary documentation in accordance with the amendments to the Law of Ukraine “On Public Procurement”.
PRIMARY RESPONSIBILITIES / SPECIFIC TASKS:
DOBRE will select applicants capable of providing training, assistance and other tasks for improving procurement process in DOBRE selected communities in 7 oblasts (Kharkiv, Dnipropetrovsk, Kherson, Kirovohrad, Mykolayiv, Ivano-Frankivsk and Ternopil).
Specific tasks for improving procurement process at the local level:
Task 1: To develop the presentations for training based on the methodology of training and workbook developed by the coordinator of the group of consultants. The presentation will contain a set of practical tips, recommendations, tools and templates on procurement process for ATCs.
Task 2: To provide up to 7 training sessions on procurement process for ATCs (depending on the number of ATCs in the target oblasts and their request). Main participants of the training will be representatives of the Tender Committees of the ATCs. The approximate number of participants is 25.
The specific questions of the training will include, but may not be limited to the following:
- Overview of the changes to procurement legislation
- Tender documentation, tender provision.
- Non-price criteria for procurements.
- Pre-threshold procurements, open tenders, negotiation procedure.
- An appeal of the conducted procurements.
- Control and responsibility in the public procurement system.
The list of questions for the training may vary depending on the ATCs requests. The selected consultant will use a broad set of tools, including practical tasks and case studies in each part of training. The consultant will answer the questions prepared by representatives of ATCs.
As a result of the trainings, the consultant should report in M&E system of the DOBRE program.
Task 3: Conduct an assessment of community procurement activities of the first half of 2020 to ensure compliance with the legislation for each ATC and formulate recommendations to improve them. Monitor the implementation by communities of the recommendations developed to communities in 2018-2019 as a result of procurement activity assessment, identify reasons for non-compliance with recommendations (if any) and provide new recommendations to address deficiencies. These reports should be sent by a consultant to each ATC for discussion and further consideration in the procurement activities.
Task 4: Consultant will provide telephone and/or on-line consultation on problem issues of the asset management during the duration of the contract (for all communities) with fixing them. Consultant will coordinate with other partners of the DOBRE program.
Task 5: Prepare a report with information on best practices identified during the work with communities and their support of procurement processes.
The selected applicants are expected to produce deliverable(s) related to the specific Task(s) described above:
- Presentations for the trainings developed.
- Training sessions for representatives of ATCs in Kharkiv, Dnipropetrovsk, Kherson, Kirovohrad, Mykolayiv, Ivano-Frankivsk and Ternopil oblasts arranged (depending on the number of ATCs for consultant).
- Procurement activities in communities is analyzed.
- Final report prepared.
COORDINATION AND SUPERVISION:
To ensure the fulfilment of the above tasks, the Consultant will:
- Liaise and ensure constant communication/coordination with DOBRE project team and
consultants/experts regarding all aspects of the assignment to ensure coordinated inputs into the
result-oriented training and coaching of the representatives of ATC;
- Submit all the deliverables for review, comments and approval to DOBRE project team as
- Hold consultations and briefings with DOBRE project team as requested.
In case of request from ATCs and DOBRE for additional consultations, as well as due performance of tasks, the contract can be extended.
THE SELECTION PROCESS:
Global Communities will select consultants based on meeting the following criteria:
- Experience and knowledge of procurement process, preferably at the local level.
- Proven knowledge of decentralization processes;
- Previous experience (or ability to demonstrate the capacity) of working with the amalgamated communities;
- Working level of English language is highly preferred.
To apply please send your CV as well as cover letter with summary of your experience as described above to [email protected] indicating “Procurement consultant for ATC” in the subject line by COB December 26, 2019.
Only applicants selected for interviews will be contacted. No telephone inquiries will be accepted.