Фахівець(чиня) відділу логістики (склад та матеріальні цінності) / Logistics Officer (Warehouse and assets)

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Role and responsibilities

The purpose of a Logistics Officer, Ternopil is to provide the day to day implementation of the logistic function’s responsibility for warehouse and asset management, within an area, country or other location. Contributes to the planning and delivery of logistical activities in line with procurement and deployment schedules.

Generic responsibilities 

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
• Implement delegated logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational logistic activities 
• Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
• Prepare and develop logistic reports as required by Country/Area office
• Support in development of SOPs as requested
• Ensure proper filing of all support documents
• Promote and share ideas for improvement of the logistic function 
• Perform other duties, as assigned by Line Manager 

Specific responsibilities 

• Contribute to the development of Logistics as a support service in NRC Ukraine. Develop required areas according to NRC policy, guidelines and Ukraine legislation. Liaise with NRC People system.
• Ensure the correct storage and rotation of stocks, as well as proper structural maintenance of warehouses in view of maintaining all stocks in good condition
• Supervise packing, loading and unloading of all materials. Maintain accurate stock records and controls at all times
• Organize local labor to effect the timely and efficient reception and dispatch of good within the warehouse   
• Count physically all stock, inventory items and assets according to timing set in Logistics Handbook and document results accordingly.
• Be responsible for NRC assets: accounting, storage, distribution, reporting. Maintain and update NRC assets list. Enter and update information about assets in Agresso
• Be responsible for NRC GRNs (General Receipt Notes) for items being stored: issuing when required, checking, accounting, storing.
• Update information on donations according to requests from Finance and Program Departments
• Ensure that the necessary information related to WH/assets management is effectively shared and communicated to Logistics Coordinator. Prepare and develop status reports as required by management. Provide monthly reports on assets and stock for filling in Deliver Reporting App.
• Material responsibility for stock and assets.
• Prepare documents for payment of contracts when assigned by Line Manager
• Report all potential fraud cases to the Line Manager.

Competencies 

1. Professional competencies 

Generic professional competencies: 

• Experience from working as a Warehouse Clerk/Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Working knowledge or communication in English, both written and verbal.
• Proficient in Office software (Word, Excel).

Context/ Specific skills, knowledge and experience: 

• Knowledge of the context in the areas NRC operates.
• Working knowledge of both Ukrainian and Russian languages, written and verbal
• Ability to work independently

2. Behavioural competencies 

• Managing resources to optimize results
• Working with people
• Planning and delivering results
• Handling insecure environments
• Communication with impact and respect

We offer:

• Type of contract: till the end of 2022, contingent upon availability of funds
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: remote (and be decided for longer-term – Ternopil), Ukraine

This position is for Ukrainian nationals only.

To apply for this position please follow the link.

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.